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Central Quebec School Board Operations Coordinator
2 months ago
Job Summary
The Commission Scolaire Central Quebec / Central Quebec School Board is seeking a highly organized and detail-oriented individual to support the creation of school schedules and other grids, as well as adapt and apply procedures for administrative operations.
Key Responsibilities
- Collaborate with school teams to develop school schedules and other grids, taking into account relevant factors such as course options, student course choices, teaching fields, pedagogical regimes, available facilities, group formation rules, teaching periods, and other constraints.
- Support the collection of data necessary for student registration and course selection; participate in the design and adaptation of a form for this purpose, ensure that the school secretary manages the return of completed forms, and that school secretaries make agreed-upon corrections and produce various statistics necessary for establishing a school schedule.
- Perform specific analyses, extractions, and exploitations, as well as reports, using appropriate software, to enable controls or comply with procedures for subjects such as student enrollment management, production of student reports, data management and transmission for study sanctions, financing, accounting, budgeting, student overages, student permanent codes, student absences, substitute teaching, school transportation, failures, and other lists or reports for transmission, including to the Ministry.
- Ensure that student files are up-to-date by supporting each school with directives and policies surrounding these files.
- Provide training and offer required support regarding school organization procedures and the use of various software to those involved in these operations; as needed, use a word processor, spreadsheet, and Internet.
- Respond, as needed, to information requests from other school stakeholders, the school board, or parents; may be called upon to initiate less experienced school secretaries and to coordinate the work of support staff in tasks related to the implementation of technical programs under their responsibility.
- Perform any other related tasks as needed.
