Office Operations Coordinator

4 weeks ago


Canada Eng-Tech Consulting Limited Full time

Position Type: Permanent

Language Requirement: English

Work Hours: 40 hours per week

Educational Background: Other trades certificate or diploma

Experience Level: 2 to 3 years or equivalent experience

Key Responsibilities
  1. Facilitate the flow of information within the department
  2. Oversee and manage daily operations
  3. Organize and plan daily activities
  4. Establish and implement office procedures and routines
  5. Schedule and confirm meetings
  6. Handle phone calls and relay messages
  7. Respond to electronic inquiries
  8. Coordinate travel arrangements and itineraries
  9. Set up and maintain both manual and digital filing systems
  10. Conduct data entry tasks
  11. Deliver customer service
  12. Operate dispatch systems
  13. Assign personnel according to schedules and work orders
Technical Skills
  1. Proficient in MS Excel
  2. Experienced with MS Outlook
  3. Knowledgeable in MS PowerPoint
  4. Familiar with MS Windows
  5. Skilled in MS Word
  6. Proficient in Adobe Photoshop
  7. Experienced with MS Office
  8. Knowledgeable in WordPerfect
  9. Familiar with electronic mail systems
Specialization Areas
  1. Correspondence management
  2. Reports and record-keeping
Transportation and Travel
  1. Possession of personal transportation
  2. Access to public transportation
Work Environment
  1. Ability to work independently
  2. Fast-paced work setting
  3. Ability to work under pressure
  4. Strong attention to detail
  5. Repetitive task handling
  6. Manage a substantial workload
Personal Attributes
  1. Multitasking abilities
  2. Excellent verbal communication skills
  3. Strong written communication skills
  4. Highly organized
  5. Team-oriented
  6. Accurate and precise
  7. Client-focused
  8. Reliable and dependable
  9. Effective time management
  10. Quick to learn new tasks
Screening Questions
  1. Are you available for the advertised start date?
  2. Are you currently legally authorized to work in Canada?
  3. Do you have prior experience in this field?
Benefits
  1. Comprehensive health care plan
  2. Registered Retirement Savings Plan (RRSP)
  3. Free parking available

This job description is for the position of Office Operations Coordinator at Eng-Tech Consulting Limited.



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