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Office Coordinator

3 months ago

Canada Mammothequipment Full time

Mammoth Equipment is experiencing significant growth, fueled by our innovative products, exceptional team, and strong organizational culture. Since our inception in 1974, we have broadened our reach to include offices in various countries, providing a wide array of advanced, customized, and adaptable solutions across sectors such as mining, transport, rail, industrial, agriculture, and marine. Our innovations prioritize safety and environmental sustainability while enhancing the longevity and performance of machinery and equipment.

The Administrative Department is crucial to the seamless functioning of our operations, and we are currently looking for a meticulous and dedicated Office Coordinator to join our team.

The Office Coordinator will oversee the sourcing and management of third-party contracts, maintain corporate ownership records, and ensure adherence to relevant legislation. This role also encompasses the management of a comprehensive document management system, handling insurance documentation, and providing general administrative support. Strong organizational abilities and the capacity to meet deadlines are essential. If you possess experience in contract management and a sharp attention to detail, we encourage you to consider this dynamic opportunity.

Key Duties & Responsibilities

Responsibilities:

  • Identify and engage qualified third parties to prepare various contracts, ensuring compliance with company policies and applicable laws.
  • Consolidate shareholder information and maintain the corporate ownership chart, ensuring routine corporate filings and documentation are up to date.
  • Develop and manage a comprehensive document management system to track key milestones, deadlines, and deliverables.
  • Maintain a centralized repository for all contracts and related documents, processing amendments and renewals in a timely manner.
  • Conduct research to ensure compliance with relevant legislation and internal regulations.
  • Research and prepare necessary documentation for establishing new locations.

Insurance Responsibilities:

  • Maintain records of insurance claims and liaise with insurance providers.
  • Assist in the preparation of insurance documentation and support renewals and amendments.
  • Generate reports on insurance coverage and claims status.
  • Produce regular reports on contract status, performance, and compliance metrics.
  • Perform general administrative tasks such as managing calendars and appointments.
  • Maintain electronic files in the internal drive.
  • Undertake any other duties as assigned.
Qualifications and Skills

Qualifications:

  • Exceptional organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Excellent communication and interpersonal abilities.
  • Ability to work independently as well as collaboratively.
  • High level of initiative and proactivity.
  • Proficiency in Microsoft Office Suite and contract management software.
  • This is a full-time permanent position.
  • Compensation includes a base salary and a bonus structure.
  • Starting compensation package: $50,000.00 per annum.