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Executive Assistant

2 months ago

Nisku, Alberta, Canada Vibrant Steel Ltd. Full time
About the Role

Vibrant Steel Ltd. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Arrange and coordinate seminars, conferences, and other events to support the company's goals and objectives.
  • Team Support: Supervise and train other administrative staff to ensure they have the necessary skills and knowledge to perform their duties effectively.
  • Documentation: Record and prepare minutes of meetings, seminars, and conferences, and maintain accurate and up-to-date records.
  • Procedure Development: Determine and establish office procedures and routines to ensure efficient and effective operations.
  • Scheduling: Schedule and confirm appointments, meetings, and events, and ensure that all necessary arrangements are made.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Data Management: Compile data, statistics, and other information to support business decisions and operations.
  • Supply Management: Order office supplies and maintain inventory levels to ensure that the office is well-stocked and equipped.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations as needed.
  • Reception: Greet visitors, direct them to contacts or service areas, and provide general information about the company.
  • Information Management: Set up and maintain manual and computerized information filing systems to ensure that all records are accurate and up-to-date.
  • Correspondence: Type and proofread correspondence, forms, and other documents to ensure that they are accurate and professional.
Personal Qualities
  • Multi-Tasking: Ability to prioritize tasks, manage multiple projects, and meet deadlines.
  • Organization: Highly organized and able to maintain accurate records and files.
  • Client Focus: Provide excellent customer service and respond to client inquiries in a timely and professional manner.
  • Reliability: Demonstrate a high level of reliability and accountability in all aspects of the job.
  • Work Term: Permanent position with a minimum of 30-40 hours per week.
  • Work Language: English.