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Office Coordinator

3 months ago

Hamilton, Ontario, Canada Tabreed Thermal Control Limited Full time
Position Overview

The role of the Administrative Assistant at Tabreed Thermal Control Limited is crucial for ensuring the smooth operation of our office. This position requires a proactive individual who can manage various administrative tasks efficiently.

Qualifications
  • Education: Completion of a college, CEGEP, or other non-university certificate or diploma from a program lasting 3 months to less than 1 year, or equivalent experience.
  • Experience: A minimum of 5 years in a similar role.
Key Responsibilities
  • Facilitate the flow of information within the team.
  • Develop and enforce office policies and procedures.
  • Establish and maintain office routines.
  • Design and implement recruitment strategies.
  • Organize and confirm appointments.
  • Manage contracts and oversee payroll administration.
  • Handle telephone communications and relay messages.
  • Respond to electronic inquiries and compile relevant data.
  • Prepare reports and ensure accuracy in documentation.
  • Provide exceptional customer service and perform basic bookkeeping tasks.
  • Plan, organize, direct, control, and evaluate daily operations.
Supervisory Responsibilities

Oversee a team of 3-4 individuals.

Technical Skills
  • Proficient in Google Docs, Jira, MS Excel, MS Windows, MS Word, and social media platforms.
  • Familiarity with accounting software and Google Drive.
Experience Areas
  • Purchasing, procurement, and contracts management.
  • Human resources and immigration processes.
Specialization Areas
  • Management of reports and records.
  • Contract administration and invoicing.
  • Project management and payroll services.
Work Environment
  • Ability to work under pressure with a keen attention to detail.
Personal Attributes
  • Strong multitasking abilities.
  • Excellent oral and written communication skills.
  • Highly organized with effective time management skills.
Employment Conditions
  • Type: Permanent
  • Language: English or French
  • Hours: 40 to 44 hours per week