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Office Coordinator

2 months ago

Mile House, British Columbia, Canada Heart and Sole Healthcare Full time
Position Overview

We are seeking a dedicated Administrative Assistant to support our operations at Heart and Sole Healthcare. This role is essential in ensuring smooth administrative processes within our healthcare facility.

Employment Details
  • Work Term: Permanent
  • Work Language: English
  • Hours: 35 hours per week
  • Education: Bachelor's degree
  • Experience: 2 to 3 years or equivalent experience
Work Environment

The successful candidate will work in a healthcare institution, contributing to the overall efficiency of our operations.

Financial Responsibilities

The role includes managing a budget of $0 - $100,000.

Key Responsibilities
  • Plan and oversee budget and expenditures
  • Supervise and mentor staff
  • Develop and enforce policies and procedures
  • Conduct training for new employees
  • Document and prepare minutes for meetings and conferences
  • Establish and maintain office procedures
  • Schedule and confirm appointments
  • Manage telephone communications
  • Respond to electronic inquiries
  • Compile and analyze data and statistics
  • Address employee inquiries and concerns
  • Oversee payroll processes
  • Welcome visitors and direct them appropriately
  • Maintain both manual and digital filing systems
  • Draft and proofread correspondence and documents
  • Conduct research as needed
  • Perform data entry tasks
  • Provide excellent customer service
  • Assist in recruitment and staffing processes
  • Manage digital databases
  • Handle basic bookkeeping responsibilities
  • Support clients post-sale
  • Offer companionship services
  • Perform light housekeeping duties
  • Launder clothing and linens
  • Organize and evaluate daily operations
Qualifications

Candidates should possess a First Aid Certificate and have proficiency in:

  • MS Excel
  • MS Word
  • Social Media platforms
Experience Requirements

Experience in human resources is preferred.

Travel Requirements

Willingness to travel regularly is essential.

Work Conditions

The ideal candidate will be able to:

  • Work independently
  • Handle pressure effectively
  • Pay attention to detail
  • Manage a large workload
Personal Attributes

We are looking for someone who is:

  • Multitasking capable
  • Flexible and organized
  • A team player
  • Accurate and reliable
  • Client-focused
  • Skilled in time management
  • Adaptable to changing environments
Screening Questions
  • Are you available for shift or on-call work?
  • What is the highest level of education you have completed?
Workplace Information

This position involves travel as part of the job responsibilities.