Administrative Coordinator

2 months ago

Airdrie, Canada Clover Hill Construction Ltd. Full time
About the Role

Clover Hill Construction Ltd. is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our HR department, ensuring that all tasks are completed efficiently and effectively.

Key Responsibilities
  • Administrative Support: Provide administrative support to the HR department, including coordinating seminars, conferences, and other events.
  • Staff Consultation and Grievance Procedures: Assist with staff consultation and grievance procedures, ensuring that all issues are addressed in a timely and professional manner.
  • HR Department Coordination: Coordinate the activities of the HR department to ensure that they meet the organization's goals and objectives.
  • Information Flow: Coordinate the flow of information within the team, ensuring that all stakeholders are informed and up-to-date.
  • Daily Operations: Direct and control daily operations, ensuring that all tasks are completed efficiently and effectively.
  • Staff Supervision: Supervise other workers, providing guidance and support as needed.
  • Training and Development: Train staff on new procedures and policies, ensuring that they are up-to-date and compliant.
  • Policies and Procedures: Establish and implement policies and procedures, ensuring that they are effective and efficient.
  • Record Keeping: Record and prepare minutes of meetings, seminars, and conferences, ensuring that all information is accurate and up-to-date.
  • Office Procedures: Determine and establish office procedures and routines, ensuring that they are efficient and effective.
  • Occupation Classification: Oversee the classification and rating of occupations, ensuring that they are accurate and up-to-date.
  • Recruitment Strategies: Plan, develop, and implement recruitment strategies, ensuring that they are effective and efficient.
  • Appointments: Schedule and confirm appointments, ensuring that all stakeholders are informed and up-to-date.
  • Contracts: Manage contracts, ensuring that they are accurate and up-to-date.
  • Training and Development Strategies: Manage training and development strategies, ensuring that they are effective and efficient.
  • Enquiries: Answer electronic enquiries, ensuring that all stakeholders are informed and up-to-date.
  • Communication Strategies: Oversee the development of communication strategies, ensuring that they are effective and efficient.
  • Data and Information: Compile data, statistics, and other information, ensuring that it is accurate and up-to-date.
  • Reports: Oversee the preparation of reports, ensuring that they are accurate and up-to-date.
  • Senior Management: Advise senior management, ensuring that they are informed and up-to-date.
  • Employee Questions and Complaints: Respond to employee questions and complaints, ensuring that they are addressed in a timely and professional manner.
  • Office Supplies: Order office supplies and maintain inventory, ensuring that they are accurate and up-to-date.
  • Liaison: Liaise with management, union officials, and HR consultants, ensuring that all stakeholders are informed and up-to-date.
  • Collective Agreements: Negotiate collective agreements on behalf of employers or workers, ensuring that they are accurate and up-to-date.
  • Staff Consultation and Grievance Procedures: Organize staff consultation and grievance procedures, ensuring that all issues are addressed in a timely and professional manner.
  • Payroll Administration: Oversee payroll administration, ensuring that it is accurate and up-to-date.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations, ensuring that all stakeholders are informed and up-to-date.
  • Customer Service: Provide customer service, ensuring that all stakeholders are informed and up-to-date.
  • Marketing Messages: Work with the marketing department to understand and communicate marketing messages to the field, ensuring that they are accurate and up-to-date.
  • Bookkeeping: Perform basic bookkeeping tasks, ensuring that they are accurate and up-to-date.
  • Client Support: Consult with clients after sale to provide ongoing support, ensuring that they are informed and up-to-date.
  • Work Environment: Evaluate work environments, programs, and procedures to control, eliminate, and prevent disease or injury, ensuring that they are accurate and up-to-date.
Supervision

You will be responsible for supervising 5-10 people, ensuring that they are supported and guided in their roles.

Computer and Technology Knowledge

You will be required to have knowledge of MS Word, ensuring that you can effectively use this software to complete tasks.

Area of Work Experience

You will be working in the area of purchasing, procurement, and contracts, ensuring that you have the necessary skills and experience to succeed in this role.

Area of Specialization

You will be specializing in correspondence and invoices, ensuring that you can effectively manage these tasks.

Transportation/Travel Information

Public transportation is available, ensuring that you can easily get to work.

Work Conditions and Physical Capabilities

You will be working in a fast-paced environment, with tight deadlines and a high level of attention to detail required. You will need to be able to work independently, multitask, and prioritize tasks effectively.

Personal Suitability

You will need to have excellent oral and written communication skills, as well as the ability to work in a team environment. You will also need to be flexible, organized, and able to adapt to changing circumstances.

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