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Alumni Engagement Coordinator

2 months ago

Vancouver, British Columbia, Canada The University of British Columbia Full time
Job Summary

The University of British Columbia is seeking a highly skilled and experienced Alumni Engagement Coordinator to join our team. This is an exciting opportunity to work with a dynamic team to develop and implement strategic programs and services that foster lifelong relationships between the university and its alumni.

Key Responsibilities

Program Coordination

The successful candidate will be responsible for coordinating and implementing alumni programs, in consultation with the Alumni Relations Manager. This will include:

  • Monitoring timelines, budgets, and assessments
  • Providing support to alumni programming, including setting up and maintaining registration systems, tracking budgets, and preparing briefing notes
  • Supporting the Alumni Relations Manager in the development and implementation of alumni programs and new initiatives to advance the university's strategic plan
  • Developing relationships with alumni and facilitating their engagement with the university as appropriate
  • Developing evaluation of alumni programs and services, analyzing statistical information, and documenting and reporting results

Database Mining, Collection, and Coordination

The successful candidate will be responsible for developing and maintaining a deep understanding of the university's information management system (Links). This will include:

  • Maintaining accurate alumni and volunteer profiles and program information in the university's database in a timely, accurate, and appropriate manner
  • Integrating data collection and data mining into work plans, including maintaining programming calendars, tracking budgets, tracking and reporting on program progress, meetings, and points
  • Developing, implementing, and monitoring protocols for the alumni relationship management database and generating reports and lists as required

Additional Alumni Communications and Engagement Support

The successful candidate will be responsible for supporting and contributing to the university's alumni communications strategy, including:

  • Drafting webpage, social media content, and alumni newsletter content, as well as writing emails and other ad hoc communications to further the alumni engagement strategy
  • Undertaking alumni and constituent research and providing background material in support of programs, meetings, and communication initiatives as required
  • Coordinating alumni reunion programming, including working with identified alumni contacts to provide for class organizing committees with duties including writing communications, budget creation and management, and on-site event management

Other Duties

The successful candidate will be responsible for performing other duties as required.

Requirements

The successful candidate will possess:

  • A university degree in a relevant discipline
  • Minimum of one year of related experience, or the equivalent combination of experience and education
  • Excellent time management skills, as well as the ability to handle multiple tasks and respond to multiple stakeholders
  • Superior verbal and written communication skills
  • Strong interpersonal and negotiation skills, required in liaising with colleagues, alumni, internal and external service providers, and senior university administration
  • Strong conceptual abilities combined with high attention to detail
  • Well-developed analytical and problem-solving skills, required in collaboration and conflict resolution
  • Ability to handle confidential and sensitive material, and to exercise a high level of tact and discretion
  • Driven to find win-win solutions
  • Tactful and diplomatic
  • Able to persuade others of the value of collaboration and participation
  • Ability to work independently, as well as within a team environment
  • Intermediate computer skills with Microsoft Office Suite, PowerPoint, Internet; knowledge of Links is an asset
  • Ability to operate the normal range of office equipment

Language

The official language of this job posting is English.