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Administrative Coordinator

2 months ago

BaieD'Urfé, Canada ViaChem Inc Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at ViaChem Inc. as an Administrative Assistant.

Key Responsibilities
  • Coordinate and Manage Daily Operations
    • Direct and control daily operations to ensure smooth workflow and efficient use of resources.
    • Evaluate daily operations to identify areas for improvement and implement changes as needed.
  • Supervise and Support Team Members
    • Supervise and motivate staff to achieve team goals and objectives.
    • Train staff on new policies and procedures, and provide ongoing support and guidance.
  • Manage Administrative Tasks
    • Coordinate the flow of information within the team, including preparing and distributing reports and minutes of meetings.
    • Plan and organize daily operations, including scheduling appointments and managing calendars.
    • Manage contracts and agreements, including negotiating and finalizing terms.
  • Provide Excellent Customer Service
    • Answer telephone and electronic enquiries, and respond to customer inquiries in a timely and professional manner.
    • Provide excellent written and verbal communication skills to ensure effective communication with internal and external stakeholders.
Requirements
  • Education and Experience
    • Bachelor's degree in Business Administration or related field.
    • 2 years to less than 3 years of experience in an administrative role.
  • Skills and Abilities
    • Excellent organizational and time management skills.
    • Ability to work independently and as part of a team.
    • Strong communication and interpersonal skills.
    • Ability to multitask and prioritize tasks effectively.
  • Technical Skills
    • Proficient in Microsoft Office, including Word, Excel, and PowerPoint.
    • Experience with Google Docs and other productivity tools.
What We Offer
  • Competitive Salary and Benefits
    • $100,001 - $500,000 annual salary range.
  • Opportunities for Growth and Development
    • Opportunities for professional growth and development within the company.
  • Support for Newcomers and Refugees
    • Supports newcomers and/or refugees with foreign credential recognition.
  • Support for Youths
    • Offers on-the-job training tailored to youth.
  • Support for Veterans
    • Offers flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace.
  • Support for Visible Minorities
    • Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities.