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Executive Support Specialist

2 months ago

Oshawa, Ontario, Canada 2566865 ONTARIO INC. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at 2566865 ONTARIO INC. as a key member of our administrative staff.

Key Responsibilities
  • Event Planning: Coordinate and arrange seminars, conferences, and other events to support the company's objectives.
  • Financial Management: Plan, control, and manage budgets and expenditures to ensure efficient use of company resources.
  • Policies and Procedures: Develop, implement, and maintain policies and procedures to ensure compliance with company standards.
  • Occupation Classification: Oversee the classification and rating of occupations to ensure accurate representation of job roles.
  • Recruitment Strategies: Plan, develop, and implement recruitment strategies to attract top talent.
  • Scheduling and Appointments: Schedule and confirm appointments, meetings, and events.
  • Contract Management: Manage contracts, agreements, and other legal documents.
  • Training and Development: Develop and implement training and development strategies to enhance employee skills.
  • Customer Service: Provide exceptional customer service, respond to employee inquiries, and resolve complaints in a timely and professional manner.
  • Supply Chain Management: Order office supplies, manage inventory, and maintain a well-stocked office environment.
  • Collective Bargaining: Negotiate collective agreements on behalf of employers or workers.
  • Staff Consultation: Organize staff consultation and grievance procedures to ensure a positive work environment.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations as needed.
  • Front Desk Reception: Greet visitors, direct them to contacts or service areas, and provide general information.
  • Data Entry: Perform data entry tasks to maintain accurate records.
  • Marketing Support: Collaborate with the marketing department to understand and communicate marketing messages to the field.
  • Operations Management: Plan, organize, direct, control, and evaluate daily operations to ensure efficiency and effectiveness.
Requirements
  • Education: College/CEGEP diploma or equivalent.
  • Experience: Willingness to train and learn.
  • Language: English.
  • Work Hours: 40 hours per week.