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Office Administrator
2 months ago
We are seeking a highly organized and detail-oriented Office Administrator/Bookkeeper to join our team at Elevate RS Corp.
Key Responsibilities:- Accounts Receivable (AR) and Accounts Payable (AP):
- Generate and send invoices to clients, ensuring timely and accurate payments.
- Monitor customer accounts for outstanding payments and follow up with clients via phone or email.
- Record and process incoming payments, reconciling transactions and resolving discrepancies.
- Prepare and maintain aging reports for accounts receivable, providing insights for financial decision-making.
- Assist in generating financial reports related to accounts receivable, ensuring accuracy and completeness.
- Receive and verify invoices from vendors, entering them into accounting software for processing.
- Schedule and prepare payments for approval, maintaining organized records of financial transactions.
- Reconcile vendor statements, resolving any discrepancies or issues.
- Assist with preparing and reviewing financial reports related to accounts payable.
- Office Administrator/Receptionist:
- Greet visitors and manage the reception area, ensuring a professional and welcoming environment.
- Answer and direct phone calls to appropriate personnel, handling inquiries and providing general information.
- Manage the scheduling of appointments and meetings, coordinating with team members and stakeholders.
- Handle incoming and outgoing mail and packages, maintaining organized records and ensuring timely delivery.
- Provide general information to clients and stakeholders, responding to inquiries and resolving issues.
- Organize and maintain both physical and electronic files, ensuring easy access and compliance with company policies.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- 4 years of experience in office administration and receptionist roles.
- 5 years of experience in AR/AP roles.
- Experience with Sage50 accounting software is preferred.
Please apply online or directly to Elevate RS Corp.
