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Onboarding Specialist in Human Resources

3 months ago

Saskatoon, Saskatchewan, Canada Federated Co-operatives Limited Full time

Position Overview: The Human Resources Administrative Representative - Onboarding serves as a key ambassador for the organization, acting as a primary liaison to assist candidates, team leaders, and internal HR and business stakeholders. This role is dedicated to delivering a seamless onboarding experience for newly hired team members.

Key Responsibilities:

  1. Guide newly hired team members through the onboarding journey, ensuring a positive and efficient integration into their roles.
  2. Collaborate with the HR Administrative Representative – Reception to prepare and distribute onboarding materials, including essential documentation and resources.
  3. Maintain communication with team members and hiring managers to confirm necessary sign-offs and ensure all required employee information is collected.
  4. Analyze feedback from new team member surveys to identify trends and facilitate HR and departmental follow-ups.
  5. Organize and conduct in-person orientation sessions, ensuring a welcoming atmosphere for new hires.
  6. Work closely with HR Administrative Representatives to audit data and verify the accuracy of team member profiles in internal HR systems.
  7. Provide regular updates and reports on onboarding projects and initiatives.
  8. Effectively prioritize tasks to meet critical deadlines while maintaining high standards of confidentiality.
  9. Assist the Human Resources Administrative Representatives in Recruitment and Reception as needed.
  10. Manage employee filing responsibilities, both in hard copy and digital formats.
  11. Perform additional duties as assigned.

Qualifications:

  • Completion of a Human Resources Certificate or Diploma.
  • A minimum of one year of experience in Human Resources, specifically in recruitment and onboarding within an office environment.
  • Proficient in Microsoft Office Suite (Outlook, PowerPoint, Excel).
  • Exceptional interpersonal skills with the ability to communicate effectively, both verbally and in writing; comfortable presenting to groups.
  • A dynamic individual who excels in a fast-paced environment, demonstrating strong planning, collaboration, and organizational abilities.
  • Experience handling confidential information with discretion.
  • Previous work experience in a unionized setting is considered an asset.
  • Availability for a standard workweek with potential evening and weekend commitments for orientation sessions.
  • A combination of relevant education and experience may be considered.

Note: Interviews will include practical demonstrations of skills relevant to the position.