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Executive Office Support Specialist
2 months ago
Position Overview:
The Manitoba Métis Federation (MMF) is the democratically elected National Government representing the Red River Métis, a distinct Indigenous Nation in Canada. We are currently seeking to fill a full-time Administrative Assistant position. This role is essential in supporting the daily functions of the executive office, including the Policy and Delivery Unit, Chief Operating Officer, and the President's Office as needed.
Key Responsibilities:
- Prepare financial documents such as cheque requisitions and purchase orders;
- Draft, edit, and proofread various documents including reports, letters, and briefing notes;
- Organize appointments, meetings, and travel arrangements while maintaining the department calendar;
- Conduct research and assist in the preparation of financial reports and record-keeping;
- Develop agendas and information kits for meetings, and accurately transcribe meeting minutes;
- Manage incoming and outgoing correspondence, maintaining a log for tracking;
- Copy, organize, and distribute documents as required;
- Establish and maintain both electronic and physical filing systems;
- Greet visitors, manage phone calls, take messages, and assess urgency;
- Oversee the ordering and maintenance of office supplies.
Qualifications:
- Completion of post-secondary education in Business Administration, Administrative Assistance, or a related field;
- A minimum of two years' experience in an Administrative Assistant or similar role;
- Strong communication skills with experience in drafting correspondence and report preparation;
- Proficiency in a computerized office environment, particularly with Microsoft Office;
- Proven ability to create and maintain filing systems while handling confidential information;
- Excellent organizational, interpersonal, and time management skills;
- Experience in a not-for-profit organization and familiarity with Indigenous communities is advantageous;
- Knowledge of Red River Métis culture and MMF programs is a definite plus;
- Valid driver's license and access to a reliable vehicle for potential travel.
The MMF offers a comprehensive benefits package that includes health, dental, vision, pension, and vacation options. Additionally, employees have access to an on-site fitness facility and an in-house restaurant.
Application Process:
Interested candidates are encouraged to submit their resume and cover letter, referencing the job posting number. The MMF requires a satisfactory criminal record check prior to employment commencement. Existing checks dated within three months of the start date will be accepted.
Note: Preference will be given to qualified Red River Métis applicants, who are encouraged to self-identify in their cover letter. Internal applicants are also encouraged to explore career opportunities within our Government.
