Current jobs related to Property Services Coordinator - Ottawa, Ontario - BGIS
-
Property Services Coordinator
3 weeks ago
Ottawa, Ontario, Canada BGIS Full timeJob Title: Property Services CoordinatorAt BGIS, we are seeking a highly organized and detail-oriented Property Services Coordinator to join our team. As a key member of our operations team, you will be responsible for coordinating the delivery of various services related to the ongoing operation of our buildings.Key Responsibilities:Process service requests...
-
Property Services Coordinator
3 weeks ago
Ottawa, Ontario, Canada BGIS Full timeJob Title: Property Services CoordinatorAt BGIS, we are seeking a highly organized and detail-oriented Property Services Coordinator to join our team. As a key member of our operations team, you will be responsible for coordinating the delivery of various services related to the ongoing operation of our buildings.Key Responsibilities:Process service requests...
-
Condominium Property Manager
1 month ago
Ottawa, Ontario, Canada Apollo Property Management Full timeSeeking a Property Manager to oversee day-to-day operations of a portfolio of condominium properties, ensuring compliance with laws and regulations, and providing excellent customer service. Apollo Property Management, Ottawa's leading Condominium Management provider, is a dynamic and progressive organization that values teamwork, commitment, honesty, and...
-
Field Property Inspector
1 month ago
Ottawa, Ontario, Canada Millennium Information Services Full timeMillennium Information Services is a leading provider of property inspection services and innovative process management solutions for property and casualty insurance companies.We are seeking a skilled Field Property Inspector to join our team. As a Field Property Inspector, you will be responsible for conducting property inspections, gathering data, and...
-
Field Property Inspector
1 month ago
Ottawa, Ontario, Canada Millennium Information Services Full timeMillennium Information Services is a leading provider of property inspection services and innovative process management solutions for property and casualty insurance companies.We are seeking a skilled Field Property Inspector to join our team. As a Field Property Inspector, you will be responsible for conducting property inspections, gathering data, and...
-
Residential Property Coordinator
1 week ago
Ottawa, Ontario, Canada Colonnade BridgePort Full timeAt Colonnade BridgePort, we are seeking a highly skilled and dedicated Residential Coordinator to join our dynamic team. This role is responsible for providing exceptional customer service, assisting with marketing functions, and leasing units while fostering a positive community environment for residents and staff.Key Responsibilities:Utilize...
-
Residential Property Coordinator
2 weeks ago
Ottawa, Ontario, Canada Colonnade BridgePort Full timeAt Colonnade BridgePort, we are seeking a highly motivated and customer-focused Residential Coordinator to join our dynamic team. This role is responsible for providing exceptional customer service, assisting with marketing functions, and leasing units while fostering a positive community environment for residents and staff.Key Responsibilities:Utilize...
-
Residential Property Coordinator
2 weeks ago
Ottawa, Ontario, Canada Colonnade BridgePort Full timeAt Colonnade BridgePort, we are seeking a highly skilled and motivated Residential Coordinator to join our dynamic team. This role is responsible for providing exceptional customer service, assisting with marketing functions, and leasing units while fostering a positive community environment for residents and staff.Key Responsibilities:Utilize...
-
Property Administrator
1 week ago
Ottawa, Ontario, Canada Mmashara Development Corporation Limited Full timeMmashara Development Corporation Limited is seeking a skilled Property Administrator to join our team. As a key member of our property management team, you will be responsible for overseeing the day-to-day operations of our properties, ensuring that they are well-maintained and that our tenants are satisfied.Key Responsibilities:Hire and Supervise Rental...
-
Property Administrator
4 weeks ago
Ottawa, Ontario, Canada Mmashara Development Corporation Limited Full timeJob Title: Property AdministratorWe are seeking a highly skilled Property Administrator to join our team at Mmashara Development Corporation Limited. As a Property Administrator, you will be responsible for managing the day-to-day operations of our properties, ensuring that they are well-maintained and running smoothly.Key Responsibilities:Hire and Supervise...
-
Property Administrator
4 weeks ago
Ottawa, Ontario, Canada Mmashara Development Corporation Limited Full timeJob Title: Property AdministratorWe are seeking a highly skilled Property Administrator to join our team at Mmashara Development Corporation Limited. As a Property Administrator, you will be responsible for managing the day-to-day operations of our properties, ensuring that they are well-maintained and running smoothly.Key Responsibilities:Hire and Supervise...
-
Property Administrator
3 days ago
Ottawa, Ontario, Canada MANOR PARK MANAGEMENT Full timeAt Manor Park Management, we are seeking a skilled Property Administrator to join our team.Job SummaryThe Property Administrator will be responsible for overseeing the day-to-day operations of our properties, ensuring timely and cost-effective delivery of facilities management services.Key ResponsibilitiesHire and supervise rental agents and building...
-
Property Administrator
3 weeks ago
Ottawa, Ontario, Canada Mmashara Development Corporation Limited Full timeJob Title: Property AdministratorWe are seeking a highly skilled Property Administrator to join our team at Mmashara Development Corporation Limited. As a Property Administrator, you will be responsible for managing the day-to-day operations of our properties, ensuring that they are well-maintained and running smoothly.Key Responsibilities:Hire and Supervise...
-
Property Administrator
3 weeks ago
Ottawa, Ontario, Canada Mmashara Development Corporation Limited Full timeJob Title: Property AdministratorWe are seeking a highly skilled Property Administrator to join our team at Mmashara Development Corporation Limited. As a Property Administrator, you will be responsible for managing the day-to-day operations of our properties, ensuring that they are well-maintained and running smoothly.Key Responsibilities:Hire and Supervise...
-
Property Administrator
3 weeks ago
Ottawa, Ontario, Canada MANOR PARK MANAGEMENT Full timeJob Title: Property AdministratorWe are seeking a highly organized and detail-oriented Property Administrator to join our team at Manor Park Management.Job Summary:The Property Administrator will be responsible for providing administrative support to our property management team, ensuring the smooth operation of our properties and providing excellent...
-
Property Administrator
3 weeks ago
Ottawa, Ontario, Canada MANOR PARK MANAGEMENT Full timeJob Title: Property AdministratorWe are seeking a highly organized and detail-oriented Property Administrator to join our team at Manor Park Management.Job Summary:The Property Administrator will be responsible for providing administrative support to our property management team, ensuring the smooth operation of our properties and providing excellent...
-
Property Administrator
3 weeks ago
Ottawa, Ontario, Canada MANOR PARK MANAGEMENT Full timeJob Title: Property AdministratorWe are seeking a highly organized and detail-oriented Property Administrator to join our team at Manor Park Management.Job SummaryThe Property Administrator will be responsible for overseeing the day-to-day operations of our properties, including hiring and supervising staff, negotiating leases, and ensuring compliance with...
-
Property Administrator
3 weeks ago
Ottawa, Ontario, Canada MANOR PARK MANAGEMENT Full timeJob Title: Property AdministratorWe are seeking a highly organized and detail-oriented Property Administrator to join our team at Manor Park Management.Job SummaryThe Property Administrator will be responsible for overseeing the day-to-day operations of our properties, including hiring and supervising staff, negotiating leases, and ensuring compliance with...
-
Bilingual Property Coordinator
2 weeks ago
Ottawa, Ontario, Canada First Capital REIT Full timeAbout the Role:We are seeking a highly organized and detail-oriented Bilingual Property Administrator to join our dynamic property management team at Gloucester City Centre in Ottawa. As a key member of our team, you will provide administrative support to effectively operate and maintain a portfolio of retail properties.Key Responsibilities:Provide critical...
-
Property Administrator
4 weeks ago
Ottawa, Ontario, Canada MANOR PARK MANAGEMENT Full timeJob Title: Property AdministratorWe are seeking a highly organized and detail-oriented Property Administrator to join our team at Manor Park Management.Job Summary:The Property Administrator will be responsible for providing administrative support to our property management team, ensuring the smooth operation of our properties and providing excellent...
Property Services Coordinator
2 months ago
About BGIS
BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients' businesses.
We manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia, and Asia.
Job Summary
The Property Services Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). This role provides administrative support to the Operations team in areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing, and Vendor Management.
This position is the primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.
Key Responsibilities
Operations:
• Processes service requests received by telephone, email, and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
• Ensures contractual services are issued against corresponding PO (purchase order) and on-demand services issued to WO (work order).
• Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
• Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
• Develops scopes of work and requests quotes from service providers where required.
• Uploads all applicable documentation to work orders for reporting and auditing purposes.
• Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
• Reviews monthly Preventative Maintenance work orders. Ensures PMs are dispatched appropriately and are scheduled and completed prior to month end.
• Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
• Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
• Schedules, coordinates, and completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).
Health and Safety:
• Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
• In the event of an accident, informs immediately according to Company procedure. Prepare incident reporting.
• Ensures compliance to all BGIS and Clients' and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
• Contributes to a strong, healthy, and safe work environment by promoting a positive H&S culture. Attends safety meetings.
• Completes all corporate safety training.
• Sends, receives, reviews, and tracks H&S documentation.
• Manages time & space of building activities to ensure no conflicting safety hazards.
• Verifies client security requirements and ensures service providers are compliant prior to entering client space.
Communication/Customer Services:
• Prepares and communicates the POs to managers and suppliers; receives POs to approve payment for work completed at the correct cost.
• Establishes and maintains working relationships with Clients and service providers.
• Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.
Service Contracts / Financial Management:
• Reviews demand work orders to determine if billable or non-billable.
• Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
• Prepares accurate information and various reports for Finance and Management as requested.
• Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.
Requirements
• High School Diploma with up to 1 year of relevant experience in office administration/service coordination.
• Excellent interpersonal skills.
• Strong customer-oriented skills.
• Good communication skills (verbal/written).
• Ability to work collaboratively within a team environment.
• Ability to work on numerous concurrent tasks and client requests.
• Knowledge of tendering processes as an asset.
• Good computer skills, Microsoft Office & Oracle Cloud an asset.
• Knowledge of financial management software an asset.
Licenses and/or Professional Accreditation
• None required.
