Compliance Law Clerk

5 days ago

Toronto, Ontario, Canada Loopstra Nixon LLP Full time
Job Summary

Loopstra Nixon LLP is a dynamic team of client-focused lawyers who play a pivotal role in shaping the landscape of business and public law in Canada. With a commitment to delivering exceptional service through tailored client solutions, our top-tier team of legal talent possesses unique and diverse skillsets, ensuring that clients can rely on us for any and every issue at hand.

Our Corporate Services team is seeking an entry-level Compliance Law Clerk to provide essential support for corporate compliance and annual maintenance. This role is ideal for an individual with foundational knowledge in corporate law, excellent organizational skills, and a keen ability to handle multiple priorities in a dynamic legal setting.

Key Responsibilities
  • Corporate Document Preparation: Prepare and maintain annual corporate documents, including resolutions, returns, and updates to directors, officers, and corporate details.
  • Government Filing: Ensure timely filing of required government documents such as notices of change and annual returns.
  • Compliance Coordination: Coordinate and prepare documents for extra-provincial registrations and ensure compliance with applicable legislation like the Business Corporations Act (Ontario) and Canada Business Corporations Act.
  • Database Management: Maintain and update corporate databases and manage electronic documentation related to compliance and annual maintenance.
  • Compliance Monitoring: Assist in monitoring and auditing organizational compliance with internal policies and external regulations, including preparing compliance reports and supporting internal investigations.
  • Policy Development: Contribute to the development and revision of compliance policies and procedures to ensure alignment with current laws.
  • Training and Support: Support the delivery of training programs on compliance-related issues and procedures to employees.
  • Administrative Support: Provide general administrative support to the compliance team, including scheduling, record management, and file organization.
Requirements
  • Education: Law Clerk diploma from an accredited college or completion of the Institute of Law Clerks of Ontario Certification.
  • Experience: At least 1 year of experience in a compliance or corporate services role, or a similar legal setting.
  • Software Proficiency: Familiarity with legal entity management software such as MinuteBox, is an asset.
  • Knowledge: Basic knowledge of federal and provincial corporate statues and corporate procedures.
  • Skills: Strong analytical skills, meticulous attention to detail, and effective problem-solving abilities.
  • Interpersonal Skills: Excellent organizational and time management skills, with the ability to prioritize tasks.
  • Communication Skills: Strong interpersonal and written & oral communication skills.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

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