Office Administrator

3 days ago

Calgary, Alberta, Canada INNOTEK IT SOLUTIONS Full time
About the Role

We are seeking a highly organized and detail-oriented Office Administrator to join our team at INNOTEK IT SOLUTIONS. As an Office Administrator, you will play a critical role in ensuring the smooth operation of our administrative functions.

Key Responsibilities
  • Administrative Support: Provide administrative support to our team, including implementing new procedures, reviewing and evaluating existing procedures, and delegating tasks to office support staff.
  • Work Prioritization: Establish work priorities and ensure that procedures are followed and deadlines are met.
  • Record Management: Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation.
  • Office Services: Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
  • Financial Management: Assist in the preparation of operating budgets and maintain inventory and budgetary controls.
  • Reporting and Communication: Assemble data and prepare periodic and special reports, manuals, and correspondence.
  • Operational Oversight: Oversee and co-ordinate office administrative procedures.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Computer and Technology Skills: Proficient in electronic mail, electronic scheduler, SharePoint, spreadsheet, MS Excel, MS Office, MS Outlook, MS PowerPoint, and MS Windows.
  • Work Conditions and Physical Capabilities: Ability to work independently, in a fast-paced environment, with tight deadlines, and with attention to detail.
  • Personal Suitability: Efficient interpersonal skills, flexibility, organized, reliability, ability to multitask, and time management.
What We Offer
  • On-site Amenities: Access to on-site amenities.
  • Parking: Parking available on-site.
  • Work Term: Permanent position.
  • Work Language: English.
  • Hours: 35 to 40 hours per week.

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