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Document Control Specialist

2 months ago

Toronto, Ontario, Canada Options Consulting Solutions Full time
About the Role

We are seeking a highly organized and detail-oriented Document Control Coordinator to join our Learning and Professional Development department at Options Consulting Solutions.

As a Document Control Coordinator, you will be responsible for managing and maintaining intellectual property and professional development materials. This includes creating, editing, formatting, and updating templates for seminar materials, presentations, and documents.

You will also coordinate document production and ensure timely delivery of certification content, liaise with third-party printers and internal project managers to meet critical timelines, and support the administration of accreditation content on Learning Management Systems (LMS).

Additionally, you will maintain style guides and templates for consistency, collaborate with internal teams to update and manage course materials, and assist in preparing speaker binders and managing the speaker hub website.

Key Responsibilities
  • Manage and maintain intellectual property and professional development materials
  • Create, edit, format, and update templates for seminar materials, presentations, and documents
  • Coordinate document production and ensure timely delivery of certification content
  • Liaise with third-party printers and internal project managers to meet critical timelines
  • Support the administration of accreditation content on Learning Management Systems (LMS)
  • Maintain style guides and templates for consistency
  • Collaborate with internal teams to update and manage course materials
  • Assist in preparing speaker binders and managing the speaker hub website
Requirements
  • College diploma in business or a related field
  • 2+ years of administrative or document control experience
  • Proficiency in MS Word, Adobe, and Microsoft Office
  • Familiarity with SharePoint and LMS (e.g., D2L Brightspace)
  • Strong organizational and time management skills
  • Excellent written and verbal communication skills
  • The ability to thrive in a fast-paced, deadline-oriented environment
  • Experience with Canva or InDesign is a plus