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Office Coordinator

3 months ago

Calgary, Alberta, Canada Everything I Want Promos Full time
Position Overview

We are seeking a dedicated Administrative Assistant to join our team at Everything I Want Promos. This role is essential in ensuring the smooth operation of our office and supporting various administrative functions.

Qualifications
  • Education: Completion of secondary (high) school graduation certificate is required.
  • Experience: A minimum of 1 year to less than 2 years in a similar role is preferred.
Key Responsibilities
  • Organize and coordinate events such as seminars and conferences.
  • Document and prepare minutes for meetings and events.
  • Establish and maintain office procedures and routines.
  • Manage scheduling and confirm appointments.
  • Handle telephone communications and relay messages efficiently.
  • Respond to electronic inquiries in a timely manner.
  • Compile and analyze data, statistics, and other relevant information.
  • Order and maintain office supplies and inventory.
  • Arrange travel itineraries and make necessary reservations.
  • Welcome visitors and direct them to appropriate contacts or service areas.
  • Set up and maintain both manual and computerized filing systems.
  • Type and proofread various documents including correspondence and forms.
Security and Safety

Basic security clearance is required for this position.

Work Environment
  • Ability to work independently and manage tasks effectively.
  • Attention to detail is crucial.
  • Comfortable with repetitive tasks.
Personal Attributes
  • Highly organized and efficient.
  • Demonstrates accuracy in work.
  • Reliability is essential.
Work Conditions

This is a permanent position with a work schedule of 30 to 40 hours per week. The primary language of work is English.