Office Supervisor

6 days ago


Vancouver, British Columbia, Canada AppleOne Full time

**Job Summary**

AppleOne is seeking a highly skilled and experienced Office Supervisor to join our team. As an Office Supervisor, you will be responsible for overseeing the day-to-day operations of our office, ensuring that all tasks are completed efficiently and effectively.

**Key Responsibilities:**

  • Oversee a small team of administrative staff, providing guidance and support as needed.
  • Manage the provision of first-level support for office facility technology and systems.
  • Oversee procurement administration for assigned services.
  • Assist with scheduling, covering shifts for lunch breaks and other absences.
  • Assist with the documentation and structure of newly forming manuals.
  • Complete supervisor tasks via SDR.
  • Approve procurement requests.
  • Act as a gatekeeper for the team, ensuring all inquiries are handled promptly and efficiently.
  • Support in-person and phone escalations.
  • Liaise with different departments to assist with facility needs.
  • Assist with fleet management, including company vehicles and transportation.

**Requirements:**

  • 3+ years of office administration experience.
  • Previous management/supervisory experience.
  • Professional with great attention to detail in work.
  • Advanced MS Office skills, particularly in Excel and Word.
  • Excellent communication skills, both verbal and written.
  • Diploma in commerce or business administration, or other relevant fields.
  • Considerable experience in managing administration activities in a fast-paced, complex environment.
  • Sound knowledge of managing an office for a senior executive.
  • Excellent organizational, analytical, problem-solving, time management, and expediting skills.
  • Effective organizational and time management skills, with the ability to multitask in a fast-paced environment.
  • Ability to work with confidential information.
  • Experience with scheduling and calendar management, and administrative support.
  • Ability to work independently and in a team environment.
  • Deal with confidential/sensitive matters and external stakeholders with tact.
  • Experience in the public sector/government.
  • Customer service background.
  • Reception background or experience operating a switchboard.

**What We Offer:**

  • Top employer in BC.
  • Stable, well-managed organization.
  • Competitive salary.


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