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Office Administration Specialist

2 months ago

Halifax, Nova Scotia, Canada LCK Immigration Consulting Full time
Position Overview

We are seeking a dedicated Administrative Officer to join our team at LCK Immigration Consulting. This is a permanent position that offers a dynamic work environment where you will play a crucial role in enhancing our administrative functions.

Key Responsibilities
  • Implement and refine administrative protocols to improve efficiency.
  • Assess and analyze new administrative strategies for effectiveness.
  • Delegate tasks to support staff to ensure smooth operations.
  • Set work priorities and ensure compliance with established procedures and deadlines.
  • Manage administrative tasks related to the organization.
  • Oversee policies concerning the management of records in compliance with privacy legislation.
  • Coordinate office services including logistics, supplies, and maintenance.
  • Assist in budget preparation and maintain financial controls.
  • Compile data for reports, manuals, and correspondence.
  • Perform data entry tasks accurately.
  • Supervise and manage office administrative processes.
  • Resolve conflicts effectively within the office.
  • Monitor and evaluate administrative performance.
  • Plan and oversee budgetary expenditures.
Supervisory Responsibilities

Supervise a small team of 1 to 2 individuals.

Technical Skills

Proficient in MS Office and other relevant software.

Experience Requirements

Minimum of 2 to 3 years of experience in a similar role, with a focus on project coordination and management.

Personal Attributes
  • Strong interpersonal skills and effective communication abilities.
  • Detail-oriented with a strong sense of organization.
  • Reliable and able to manage time efficiently.
  • Integrity and professionalism in all interactions.
Benefits
  • Commission opportunities available.
  • Employer-sponsored training and development programs.
  • Flexible paid time off for volunteering or personal days.
  • On-site amenities to enhance the work experience.
Support Initiatives

We are committed to supporting newcomers, youth, Indigenous people, mature workers, and visible minorities through various community programs and initiatives.

If you are passionate about administrative excellence and making a difference in the immigration consulting field, we encourage you to consider this opportunity.