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Executive Assistant

2 months ago

Vancouver, British Columbia, Canada Baker Tilly Full time
About Baker Tilly

Baker Tilly is a leading midsize accounting and advisory firm based in Vancouver and Toronto. We provide value-added audit, tax and advisory solutions that support local businesses.

Job Summary

We are currently recruiting for a talented Executive Assistant to join our team. The Executive Assistant will be an integral part of the Family Office team, providing administrative and clerical support to senior leaders to ensure the smooth operation of the organization and enhance their productivity.

Key Responsibilities
  • Schedule and manage appointments, meetings, and events.
  • Plan and coordinate travel arrangements, including itineraries and expense reports.
  • Act as a liaison between the senior leaders and internal/external stakeholders.
  • Manage communication, including emails, phone calls, and other correspondence.
  • Prepare and edit documents, reports, and presentations.
  • Coordinate and schedule meetings, prepare agendas, and take meeting minutes.
  • Ensure meeting rooms are set up and necessary materials are available.
  • Conduct research and compile information for reports or presentations.
  • Manage databases and information systems.
  • Provide general administrative support, including photocopying and mailing.
  • Build and maintain positive relationships with colleagues, clients, and partners.
  • Track and reconcile expenses, ensuring accuracy and compliance with policies.
Requirements
  • Bachelor's degree or equivalent work experience.
  • 2-4 years experience as an executive assistant or in a similar role.
  • Strong organizational and time management skills.
  • Excellent communication skills, both written and verbal.
  • Proficiency in office software, including Microsoft Office Suite.
  • Attention to detail and the ability to multitask.
  • Discretion and the ability to handle confidential information.
  • Adaptability and the ability to work well under pressure.
  • Professionalism and a customer-service-oriented mindset.
What We Offer
  • Career growth opportunities
  • Competitive total compensation package including extended health care, dental, and group life insurance benefits
  • Vacation (3+ weeks/year)
  • Paid overtime
  • Continuing Professional Development courses are provided as well as numerous informal training and development opportunities. The Firm will also reimburse you for approved professional development fees and membership dues.
  • An open-door culture promoting interaction with all staff levels, including partners
  • A fully-stocked kitchen with breakfast foods, healthy snacks, and treats during tax season, plus coffee, tea, and drinks throughout the year
  • Overtime meal and parking reimbursements
  • Access to a fitness center
  • A smart casual dress code (client/day specific)
  • Client referral, employee referral, and vehicle purchase incentives
  • Many entertaining social events throughout the year
Location

Vancouver, BC

Salary Range

$60,000 - $85,000 per annum.