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Office Coordinator

3 months ago

Mississauga, Ontario, Canada Canadian Sales Club Full time
Position Overview

The Administrative Assistant plays a crucial role in ensuring the smooth operation of the office at the Canadian Sales Club. This position requires a detail-oriented individual who can manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities
  • Event Coordination: Organize and facilitate seminars, conferences, and other events.
  • Documentation: Prepare and maintain accurate minutes for meetings and events.
  • Office Management: Establish and uphold office procedures and routines.
  • Scheduling: Manage appointments and confirm schedules.
  • Communication: Handle incoming calls and electronic inquiries professionally.
  • Data Management: Compile and analyze data, statistics, and other relevant information.
  • Inventory Control: Order and manage office supplies effectively.
  • Travel Arrangements: Organize travel itineraries and make necessary reservations.
  • Reception Duties: Welcome visitors and direct them appropriately.
  • Filing Systems: Maintain both manual and electronic filing systems.
  • Documentation Support: Type and proofread various documents and correspondence.
Technical Skills

Proficiency in MS Office is essential for this role.

Specialization Areas
  • Correspondence Management
  • Report and Record Keeping
  • Contract Administration
Work Environment

This role involves working in a fast-paced setting, requiring the ability to manage tight deadlines and maintain a high level of attention to detail.

Personal Attributes
  • Multitasking Ability
  • Strong Oral and Written Communication Skills
  • Flexibility and Adaptability
  • Organizational Skills
  • Team Collaboration
  • Accuracy and Reliability
  • Client-Focused Approach
Experience Requirements

Candidates should have between 1 to 2 years of relevant experience in a similar role.

This is a permanent position with a standard workweek of 35 hours.