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Office Coordinator

3 months ago

Caledon Village, Ontario, Canada Mount Alverno Resort and Retreat Full time
Position Overview

The Administrative Operations Specialist plays a crucial role in ensuring the smooth functioning of our office at Mount Alverno Resort and Retreat. This position requires a dedicated individual who can manage various administrative tasks efficiently.

Qualifications
  • Education: Secondary (high) school graduation certificate
  • Experience: 1 to 2 years in a similar role
Key Responsibilities
  • Organize and coordinate seminars, conferences, and other events.
  • Facilitate the flow of information within the team.
  • Manage incoming mail and distribute materials appropriately.
  • Document and prepare minutes for meetings and events.
  • Establish and maintain office procedures and routines.
  • Schedule and confirm appointments for staff.
  • Handle telephone communications and relay messages.
  • Respond to electronic inquiries in a timely manner.
  • Compile and analyze data, statistics, and other relevant information.
  • Order and maintain office supplies and inventory.
  • Coordinate travel arrangements and itineraries.
  • Welcome visitors and direct them to the appropriate contacts.
  • Set up and maintain both manual and computerized filing systems.
  • Type and proofread various documents, including correspondence and forms.
Technical Skills
  • Proficient in MS Office Suite (Excel, PowerPoint, Word, Access)
  • Familiarity with basic business terminology
Work Environment
  • Fast-paced and dynamic work setting
  • Ability to work under pressure and meet tight deadlines
  • Attention to detail is essential
  • Repetitive tasks may be required
Personal Attributes
  • Strong multitasking abilities
  • Excellent verbal and written communication skills
  • Flexibility and adaptability in a team-oriented environment
  • Highly organized and reliable
  • Client-focused approach
Employment Details
  • Work Term: Permanent
  • Work Language: English
  • Hours: 35 to 40 hours per week