Executive Assistant to Director of Education
4 weeks ago
Support the Director of Education
The successful candidate will provide administrative support to the Director of Education, including project assistance, financial administration, and meeting coordination.
About the Role
This is an exciting opportunity to work closely with the Director of Education and contribute to the success of the Education Department.
Key Responsibilities
- Coordinate meetings, including room bookings, meal arrangements, and agenda preparation.
- Maintain a computerized filing system and assist with implementing electronic office systems.
- Attend meetings designated by the Director and provide general office support as needed.
- Prepare and finalize confidential documents, such as memoranda, meeting minutes, and letters.
- Ensure confidential files and registries are kept in an orderly and secure manner.
- Monitor deadlines, task completion, and related administrative matters.
- Assist with financial matters, including timesheets, expenses, and budgets.
- Respond to general inquiries and redirect telephone calls to appropriate staff.
- Provide communications to the Executive Director, Principal's team, and other key contacts.
- Stay informed and up-to-date on matters before the Director of Education.
Requirements
- Proficient computer skills, including Microsoft Office 365 Suite.
- Knowledge, respect, and understanding of Stó:ló culture, history, traditions, and language is considered an asset.
- Experience working with First Nations community is considered an asset.
- Ability to adhere to an Oath of Confidentiality agreement and Seabird Island Band Policies and Procedures.
- Valid BC Driver's License, Class 5.
- Satisfactory Criminal Record Check.
- Excellent verbal and written communication skills.
Reports to: Director of Education
Seabird Island is an equal opportunity employer
We thank you for your interest. Only those selected for an interview will be contacted.
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