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Facility Operations Coordinator
2 months ago
The Facility Administrator plays a vital role in supporting the Branch Manager and Head Office Administration in maintaining the overall efficiency of the facility and its functions.
This position serves as the primary liaison to various vendors, contractors, and suppliers, ensuring seamless coordination and management of facility-related tasks and services.
Key Responsibilities- Facility Maintenance: Coordinate with operations teams to arrange and schedule repairs, maintenance, and equipment services, ensuring compliance with GDP requirements.
- Vendor Management: Develop and manage a local vendor database, negotiate rates, and review competitive providers to ensure best value in cost and service quality.
- Safety Management: Conduct regular 5S daily walkthroughs, inspect for safety hazards, and report discrepancies or concerns.
- Security: Conduct weekly/monthly security inspections, report findings, and assist in coordinating fire and security drills.
- Administrative Support: Manage daily mail and courier services, maintain cleanliness standards, and ensure proper stock levels of cleaning supplies and PPE.
- 2-3 years of experience in a similar role
- Experience with MS Office
- General maintenance or handyman skills
- Knowledge of Smartsheet or similar software
- Basic math and accounting skills
- Effective communication, organization, and time management skills
- Ability to manage and prioritize multiple tasks
- High level of sound and independent judgment, reasoning, and discretion
- Professional, responsible, and positive work attitude
- Health Benefits (Medical, Dental & Vision Coverage)
- RRSP/DPSP Plan with company matching
- Paid Time Off (Vacation & Sick time)
- Opportunities for career growth and skill enhancement
