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Executive Assistant to General Counsel
1 month ago
The City of Saint John is seeking a highly skilled and organized Executive Assistant to provide administrative support to the General Counsel office. This role requires a high level of organization, written and verbal communication skills, and records management experience while maintaining confidentiality.
Key Responsibilities- Provide administrative support to the General Counsel office, including clerical responsibilities, record and contract management, and payment of invoices.
- Assist with the budget process, maintain calendar, and schedule meetings.
- Support the customer service function of the office, including responding to inquiries and resolving issues.
- Perform research at the direction of lawyers and draft documentation associated with real property, planning, by-law enforcement, labour matters, and litigation.
- Examine material received in the department for correctness, accuracy, and completeness, and ensure that any deficiencies are remedied by the appropriate source.
- 2-year diploma in Business, Paralegal, or related education.
- Minimum of five years related experience, or a combination of education and experience.
- Intermediate level of French proficiency, as determined by the Province of New Brunswick Oral Proficiency Exam.
- Ability to read critically, think analytically, and communicate effectively, both orally and in writing.
- Ability to work collaboratively with others and maintain absolute discretion with respect to confidential information.
The City of Saint John offers a competitive salary and benefits package, as well as opportunities for professional growth and development. We are an equal opportunity employer and encourage applications from Indigenous, persons with disabilities, and members of visible minority groups.
Please submit your cover letter and resume to the Hiring Committee at the City of Saint John. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
