Event Coordinator

3 weeks ago

Ottawa, Ontario, Canada Randstad Canada Full time
Event Support & Reception Coordinator

This is a permanent position located in downtown Ottawa, working 37.5 hours a week, Monday to Friday, 8:30 to 4:30. The salary range is $48 to $55k, with opportunities for career growth.

Key Responsibilities:
  • Coordinate and communicate office activities, including greeting and screening visitors, answering and referring inbound telephone calls, and scheduling appointments.
  • Administer company correspondence during special events.
  • Assist with event planning, execution, and post-event activities.
  • Coordinate logistics, including venue selection, catering, transportation, audio-visual requirements, and entertainment.
  • Work closely with vendors and suppliers to ensure timely delivery of services and materials.
  • Assist with tradeshow vendor coordination.
  • Set up and break down event spaces, ensuring all elements are in place according to the event plan.
  • Support with event-related inquiries from participants, vendors, sponsors, and internal teams.
  • Distribute information and updates to relevant stakeholders before, during, and after events.
  • Ensure a positive experience for attendees by aiding, answering questions, and addressing concerns during events.
  • Collect feedback to identify areas for improvement in future events and post-reporting.
  • Send post-event surveys and collect data to aid in post-reporting.
Requirements:
  • Proven previous experience in event coordination or related roles, minimum of 1 year.
  • Strong desire to act in the service of the Métis Citizens, to advance and uphold rights and culture.
  • Completion of post-secondary education in a related field or equivalent combination of education and experience.
  • Knowledge of indigenous (preferably Métis) culture, issues, and current activities.
  • Excellent organizational and multitasking skills.
  • Strong communication and interpersonal skills.
  • Detail-oriented with the ability to troubleshoot and problem-solve.
  • Familiarity with event management software/tools is a plus.
  • Strong reporting skills.
  • High level of proficiency in Microsoft Office – Outlook, Excel, Word, PowerPoint.
  • Excellent communication, both written and verbal preferably in French and English.

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