Lease Administration Specialist

1 month ago

Fort McMurray, Canada Regional Municipality of Wood Buffalo Full time

Position Overview:

The Lease Administration Specialist is responsible for overseeing the management and processing of leases and licenses related to municipal facilities and properties. This role involves collaboration with various stakeholders, including private sector entities, government bodies, and community organizations.

Key Responsibilities:

  • Review and manage lease agreements for accuracy, compliance, and timely renewals.
  • Facilitate the processing of leases, licenses, and encroachment agreements.
  • Engage with land and lease brokers to obtain quotations.
  • Ensure all lease agreements are executed in accordance with relevant legislation and internal procedures.
  • Conduct investigations into land titles and municipal property records.
  • Assess eligibility for encroachment agreements.
  • Collaborate with internal departments to support lease and encroachment processes.
  • Prepare detailed reports and provide recommendations to management.
  • Conduct site visits to assess facilities and properties.
  • Identify and escalate issues to management as necessary.
  • Perform additional duties related to lease and encroachment management as required.

Qualifications:

Knowledge, Skills, and Abilities:

  • Comprehensive understanding of municipal legislation, bylaws, and relevant regulations.
  • Strong verbal and written communication skills.
  • Excellent organizational and time management abilities.
  • Proficient problem-solving and analytical skills.
  • Effective negotiation capabilities.
  • Proficient in Microsoft Office Suite and capable of learning new software applications.

Education and Experience:

  • A two-year diploma in Office Administration, Business Administration, or a related field is required.
  • A minimum of three years of relevant experience in lease coordination or planning is essential.
  • Experience with computer-aided design software is an asset.

Additional Requirements:

  • Must provide a Criminal Record Check for review.
  • A valid driver's license is required.

Safety Commitment:

As part of the Regional Municipality of Wood Buffalo, the incumbent is expected to actively engage in health and safety practices, ensuring compliance with all safety protocols and reporting any safety concerns promptly.

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