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Administrative Coordinator

2 months ago

London, Ontario, Canada Tahinis Franchising Corporation Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Secretary to join our team at Tahinis Franchising Corporation. As an Administrative Secretary, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Coordinate Office Operations: Manage the flow of information within the team, ensuring that all tasks are completed efficiently and effectively.
  • Schedule and Confirm Appointments: Coordinate meetings and appointments, ensuring that all parties are informed and prepared.
  • Communicate with Stakeholders: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Manage Office Supplies: Order and maintain inventory of office supplies, ensuring that the office is well-stocked and equipped.
  • Provide Administrative Support: Assist with data entry, set up and maintain manual and computerized information filing systems, and perform other administrative tasks as required.
Personal Qualities
  • Ability to Multitask: Prioritize tasks and manage multiple projects simultaneously, ensuring that deadlines are met and quality is maintained.
  • Excellent Communication Skills: Possess excellent oral and written communication skills, with the ability to communicate effectively with colleagues, management, and external stakeholders.
  • Flexibility and Adaptability: Be flexible and adaptable, with the ability to adjust to changing priorities and deadlines.
  • Organizational Skills: Possess strong organizational skills, with the ability to maintain accurate records and files.
  • Team Player: Be a team player, with the ability to work collaboratively with colleagues to achieve common goals.
  • Time Management: Possess strong time management skills, with the ability to prioritize tasks and manage time effectively.
  • Quick Learner: Be a quick learner, with the ability to learn new skills and adapt to new systems and processes.