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Administrative Assistant

2 months ago

Langley, Canada Trinity Western University Full time
Job Title: Faculty Assistant

Job Summary:

We are seeking a highly organized and detail-oriented Faculty Assistant to provide administrative support to the School of the Arts, Media + Culture (SAMC) departments. The successful candidate will be responsible for providing reception and administrative support, managing calendars, coordinating events, and maintaining accurate records.

Key Responsibilities:

  • Provide administrative support to faculty and staff, including word processing, data entry, and filing.
  • Manage calendars for SAMC dedicated spaces and liaise with department chairs for booking requests.
  • Coordinate and manage annual syllabi review and gradebook records.
  • Set up meeting appointments, prepare agendas, and take minutes for departmental meetings.
  • Maintain an efficient and confidential office, ensuring the availability of supplies as needed.
  • Assist with the administration of department events, including printing posters, tracking ticket sales, and coordinating logistics.
  • Manage and distribute office and building keys to SAMC faculty and staff.
  • Liaise with Campus Services staff and Security regarding physical needs and safety.

Requirements:

  • 2-year college diploma in an administrative field; Bachelor degree preferred.
  • 3-4 years prior experience in an administrative or secretarial role, preferably in a post-secondary institution.
  • Ability to work efficiently, prioritize tasks, and maintain a positive demeanor in a high-energy environment.
  • Familiarity with Windows and Mac operating systems, Microsoft Office Suite, and Adobe Creative Suite.

Benefits:

  • Comprehensive benefits package, including extended health, dental, and insurance, and an RRSP matching program.
  • Annual statutory holidays, generous vacation entitlement, and tuition benefit for TWU courses.
  • Free access to TWU's fitness facilities, library, and recreational equipment rentals.
  • Discounts and perks for on-site bookstore and cafeterias, as well as shops and restaurants in Fort Langley.

About Trinity Western University:

Trinity Western University is a Christian university that values diversity, inclusion, and community. We are committed to creating a welcoming and inclusive environment for all employees and students.