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Office Administration Specialist

3 months ago

Mississauga, Ontario, Canada X-Axis Solutions Full time
Position Overview

The Administrative Operations Coordinator plays a crucial role in ensuring the smooth functioning of office activities at X-Axis Solutions. This position requires a proactive individual who can implement and evaluate administrative processes effectively.

Key Responsibilities
  • Procedure Implementation: Develop and enforce new administrative protocols to enhance operational efficiency.
  • Staff Delegation: Assign tasks to office support personnel and oversee their performance.
  • Work Prioritization: Establish priorities for tasks and ensure adherence to established procedures and timelines.
  • Administrative Oversight: Manage daily administrative functions and ensure compliance with organizational standards.
  • Office Coordination: Plan and manage office services, including logistics, supplies, and maintenance.
  • Budget Assistance: Support the preparation of the operating budget and maintain financial controls.
  • Data Management: Compile data and generate periodic reports, manuals, and correspondence.
  • Staff Training: Provide training and support to new and existing staff members.
  • Conflict Resolution: Address and resolve any conflicts that arise within the office environment.
  • Financial Management: Monitor and control budgetary expenditures.
Technical Proficiencies

Proficient in various software applications including:

  • MS Excel
  • MS Office Suite
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
Work Environment

This role is set in a fast-paced environment that demands:

  • Ability to work under pressure
  • Attention to detail
  • Capacity to manage a large workload
Personal Attributes

The ideal candidate will possess:

  • Strong interpersonal skills
  • Excellent verbal and written communication abilities
  • Flexibility and organizational skills
  • Reliability and multitasking capabilities
  • Effective time management skills
  • A collaborative team spirit
Work Details

This is a permanent position requiring a commitment of 30 hours per week, with English as the primary work language.