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Administrative Assistant

2 months ago

Oakville, Ontario, Canada Web World IT Services Ltd Full time
Job Summary

We are seeking an experienced Administrative Officer to join our team at Web World IT Services Ltd. As an Administrative Officer, you will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to the operations team, including preparing reports, managing files, and coordinating travel arrangements.
    • Develop and implement administrative procedures to improve efficiency and productivity.
  • Office Management
    • Oversee the maintenance of office supplies, equipment, and facilities.
    • Coordinate with vendors and contractors to ensure timely delivery of services.
  • Communication and Customer Service
    • Provide excellent customer service to internal and external stakeholders.
    • Develop and maintain relationships with key stakeholders, including clients and vendors.
  • Data Management
    • Manage and maintain accurate and up-to-date records and databases.
    • Develop and implement data management procedures to ensure data integrity and security.
  • Training and Development
    • Provide training and support to new staff members.
    • Develop and implement training programs to enhance staff skills and knowledge.
Requirements
  • Education
    • Secondary (high) school graduation certificate.
  • Experience
    • 1 year to less than 2 years of experience in an administrative role.
  • Skills
    • Excellent communication and interpersonal skills.
    • Strong organizational and time management skills.
    • Ability to work in a fast-paced environment with multiple priorities.
    • Proficiency in MS Office, including Excel, Word, and Outlook.
Working Conditions

This is a permanent, full-time position working 30 hours per week. The successful candidate will be required to work in a fast-paced environment with multiple priorities and deadlines.

Language

The primary language of work is English.