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Office Administration Specialist

3 months ago

Mount Pearl, Newfoundland and Labrador, Canada Advance Plus Tech Solutions Inc. Full time
Job Overview

We are seeking a dedicated Administrative Assistant to join our team at Advance Plus Tech Solutions Inc.. This role is essential in ensuring the smooth operation of our office and supporting our team in various administrative tasks.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Working Hours: 30 to 50 hours per week
Qualifications
  • Education: College/CEGEP or equivalent experience
  • Experience: 7 months to less than 1 year
Key Responsibilities
  • Develop and enforce office policies and procedures
  • Document and prepare minutes for meetings, seminars, and conferences
  • Establish and maintain office procedures and routines
  • Coordinate and confirm appointments
  • Manage incoming calls and relay messages
  • Respond to electronic inquiries
  • Gather and compile data, statistics, and other relevant information
  • Order and manage office supplies and inventory
  • Welcome visitors and direct them to appropriate contacts or service areas
  • Organize and maintain both manual and computerized filing systems
  • Draft and proofread correspondence, forms, and other documents
  • Plan, organize, direct, control, and assess daily operations
Technical Skills
  • Proficient in MS Excel, MS Word, and MS Office
  • Familiarity with accounting software
  • Knowledge of medical terminology
Specialization Areas
  • Correspondence management
  • Report and record keeping
  • Statistical analysis
  • Financial documentation
  • Invoice processing
  • Data visualization (charts, tables, graphs)
Work Environment
  • Fast-paced atmosphere
  • Ability to meet tight deadlines
  • Strong attention to detail
Personal Attributes
  • Multitasking ability
  • Excellent verbal and written communication skills
  • Flexibility and adaptability
  • Organizational skills
  • Team-oriented mindset
  • Accuracy and reliability
  • Client-focused approach
Screening Questions
  • Are you available for shift or on-call work?
  • Are you currently legally authorized to work in Canada?
  • Do you have prior experience in this field?
  • What is the highest level of education you have completed?
Benefits
  • Health Benefits: Dental plan, health care plan, vision care benefits
  • Financial Benefits: Group insurance benefits
  • Other Perks: Free parking, on-site amenities, paid time off for volunteering or personal days, team-building opportunities