Office Coordinator

4 weeks ago

Winnipeg, Manitoba, Canada KIEU DENTAL LABORATORY INC. Full time
Position Overview

KIEU DENTAL LABORATORY INC. is seeking a dedicated **Office Coordinator** to oversee and enhance our daily operations. This role is crucial in ensuring the smooth functioning of our office environment.

Qualifications
  • **Education**: Secondary (high) school graduation certificate
  • **Experience**: 1 to 2 years in a similar role
Key Responsibilities
  • **Manage Daily Operations**: Direct and control the daily activities of the office.
  • **Organize Workflows**: Plan and coordinate daily tasks to optimize efficiency.
  • **Supervise Staff**: Oversee and guide other employees and volunteers.
  • **Appointment Management**: Schedule and confirm meetings and appointments.
  • **Contract Administration**: Handle and manage contracts effectively.
  • **Communication**: Answer phone calls and relay messages promptly.
  • **Electronic Inquiries**: Respond to electronic communications and inquiries.
  • **Data Compilation**: Gather and compile data, statistics, and relevant information.
  • **Employee Support**: Address employee questions and concerns.
  • **Payroll Oversight**: Supervise payroll processes and administration.
  • **Research Tasks**: Conduct necessary research to support office functions.
  • **Data Entry**: Perform accurate data entry tasks.
  • **Customer Service**: Provide exceptional service to clients and stakeholders.
  • **Database Management**: Maintain and manage the digital database effectively.
  • **Bookkeeping**: Execute basic bookkeeping responsibilities.
Technical Skills
  • **Software Proficiency**: Familiarity with MS Excel, MS Outlook, and accounting software.
Specialization Areas
  • **Contracts Management**
  • **Invoice Processing**
  • **Project Coordination**
Work Environment
  • **Independence**: Ability to work autonomously.
  • **Pressure Handling**: Capable of working under pressure and meeting tight deadlines.
  • **Attention to Detail**: Strong focus on detail and accuracy.
  • **Minimal Supervision**: Ability to work with limited oversight.
Additional Information
  • **Work Term**: Permanent
  • **Work Language**: English
  • **Hours**: 30 to 40 hours per week

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