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Office Coordinator

3 months ago

Hamilton, Ontario, Canada Tabreed Thermal Control Limited Full time
Position Overview

We are seeking a dedicated Administrative Assistant to support our operations at Tabreed Thermal Control Limited. The ideal candidate will possess a college diploma or equivalent experience, with a minimum of 5 years in a similar role.

Key Responsibilities
  • Information Management: Facilitate effective communication within the team.
  • Policy Development: Create and enforce office policies and procedures.
  • Operational Procedures: Define and implement daily office routines.
  • Recruitment Strategy: Design and execute recruitment initiatives.
  • Appointment Management: Organize and confirm meetings and appointments.
  • Contract Oversight: Manage and oversee contractual agreements.
  • Communication: Handle incoming calls and relay messages efficiently.
  • Data Compilation: Gather and analyze data, statistics, and other relevant information.
  • Report Preparation: Supervise the generation of reports.
  • Payroll Management: Oversee payroll processing and administration.
  • Customer Service: Provide exceptional service to clients and stakeholders.
  • Bookkeeping: Conduct basic bookkeeping activities.
  • Operational Leadership: Plan, organize, and evaluate daily business operations.
Supervisory Responsibilities

Supervise a team of 3-4 individuals.

Technical Proficiency

Familiarity with the following tools is essential:

  • Google Docs
  • Jira
  • MS Excel
  • MS Windows
  • MS Word
  • Social Media Platforms
  • Accounting Software
  • Google Drive
Experience Areas
  • Procurement and Contract Management
  • Human Resources
  • Immigration Services
Specialization Areas
  • Record Keeping
  • Contract Management
  • Invoice Processing
  • Project Coordination
  • Accounting Functions
  • Payroll Services
Work Environment
  • Ability to work under pressure
  • Strong attention to detail
Personal Attributes
  • Multitasking capability
  • Excellent verbal and written communication skills
  • Organizational skills
  • Effective time management
Benefits
  • Dental coverage
  • Permanent position
  • Work Language: English or French
  • Work Hours: 40 to 44 hours per week