Philanthropy Coordinator

3 weeks ago

Coquitlam, British Columbia, Canada Douglas College Full time
Job Title: Philanthropy Coordinator

Reporting to the Associate Director, Annual Giving and Alumni Relations or the Manager, Philanthropy & Alumni Relations, the Philanthropy Coordinator provides program implementation and coordination support to the philanthropy and alumni relations programs at Douglas College Foundation.

Key Responsibilities:
  • Coordinates fundraising and alumni relations program development by:
  • Identifying, cultivating, soliciting, and stewarding a portfolio of prospects/donors and alumni for the Foundation that aligns with institutional priorities (with emphasis on student support);
  • Implementing donor and alumni recognition, acknowledgement, and stewardship programs;
  • Processing donor gifts, invoices, pledges, receipts, and gift agreements;
  • Participating in on-going fundraising cultivation and stewardship planning and practice with donors and alumni;
  • Cultivating donors and alumni through relationship management/moves management and tracks these in Raiser's Edge NXT database;
  • Tracking progress through dashboards and generates reports on activity as required;
  • Identifying and implementing opportunities for collaboration with other departments across the College;
  • Effectively integrates institutional priorities and messaging into alumni and donor communications and activities;
  • Coordinating the application and adjudication of Alumni Awards, including presentations at Graduation/Convocation, media recognition, and other recognition at Douglas College;
  • Represents Douglas College at alumni/community events and activities and is responsible for interaction with respected community members to enhance the positive image of Douglas College with alumni and the community at large;
  • Assists with coordinating the business relationships and affinity and benefit programs of the alumni relations office;
  • Assists with achieving fundraising targets through alumni events and affinity programs;
  • Assists the FAR leadership team in coordinating and administering multi-year contracts for Affinity partnerships that mutually benefit the College and the affinity partners;
  • In collaboration with the Philanthropy team, identifies alumni with potential to support the College.
Requirements:
  • Bachelor's degree in Communications, Marketing, Business Administration, and/or completion of two or more Fundamentals of Fundraising courses (AFP or other accredited post-secondary institution) plus two years of related experience (fundraising preferred);
  • Proven ability to manage essential components of an integrated development plan;
  • Demonstrated success in securing gifts in the $5,000-$25,000 range;
  • Proven ability to develop and sustain relationships with current and prospective donors and volunteers through a moves management cycle, which converts to a gift by the prospect to the organization;
  • Basic understanding of a philanthropy program in an academic setting and how an alumni program integrates into it;
  • Demonstrated success planning individual and group solicitation strategies to secure philanthropic gifts;
  • Experience in working with and securing Affinity partnerships or business development;
  • Experience managing, executing, and evaluating communication strategy that effectively integrates institutional priorities and messaging into Alumni communications and activities;
  • Basic experience preparing and distributing electronic marketing materials, including managing webpages and its content;
  • Basic understanding of volunteer engagement and experience managing volunteers;
  • Demonstrated ability to deal with sensitive situations and personal and confidential information with diplomacy, tact, and professionalism;
  • Demonstrated success in event coordination and implementation, including putting together event briefs and logistical plans;
  • Ability to work collaboratively and courteously with colleagues throughout the College, donors, alumni, volunteers, other constituents, and the public;
  • Strong interpersonal and intercultural skills; an appreciation for diversity and adaptability to different groups and cultures;
  • Excellent communication skills, including verbal, written, and presentation;
  • Flexibility, initiative, and a collaborative problem-solving approach;
  • Demonstrated ability to develop content for a wide variety of audiences, set priorities, and be creative in an environment where resources are limited;
  • Intermediate to Advanced knowledge of Microsoft Office Suite of products (Word, Excel, PowerPoint, etc.);
  • Advanced technology skills to maximize organizational goals, such as social media channels;
  • Experience with Raiser's Edge or NXT database or another Alumni/Development system an asset;
  • High degree of professional and ethical standards for handling confidential information, including a shared donor database;
  • Experience working with budgets and spreadsheets;
  • Ability to travel between campuses and work evenings and weekends as needed.

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