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Administrative Support Specialist

3 months ago

Chilliwack, Canada The UPS Store #244 Full time
Position Overview

We are seeking a dedicated Administrative Support Specialist to join our team at The UPS Store #244. This role is essential in ensuring smooth operations and effective communication within our office environment.

Qualifications
  • Education: Secondary (high) school graduation certificate
  • Experience: 1 year to less than 2 years in a similar role
Key Responsibilities
  • Organize and coordinate events such as seminars and conferences.
  • Oversee and guide other staff members.
  • Document and prepare minutes for meetings and events.
  • Administer contracts and agreements.
  • Handle incoming calls and relay messages effectively.
  • Respond to electronic inquiries in a timely manner.
  • Gather and compile data, statistics, and relevant information.
  • Address employee inquiries and resolve complaints.
  • Manage office supply orders and maintain inventory levels.
  • Coordinate travel arrangements and itineraries.
  • Welcome visitors and direct them to appropriate contacts or service areas.
  • Establish and maintain both manual and digital filing systems.
  • Draft and proofread correspondence and various documents.
  • Assign, coordinate, and evaluate projects and programs.
Work Environment

This is a Permanent position with a work schedule of 30 to 40 hours per week. The primary language of communication in this role is English.