Senior Sourcing Specialist

1 month ago

Toronto, Ontario, Canada Greater Toronto Airports Authority Full time

Job Summary:

We are seeking a highly skilled Senior Sourcing Specialist to join our team at the Greater Toronto Airports Authority. As a key member of our Strategic Sourcing group, you will provide strategic sourcing support, mentoring, and leadership to our team. You will also build and maintain client relationships with internal business partners to ensure simplified, efficient, and strategic sourcing outcomes.

Key Responsibilities:

  • Develop client relationships, maintain awareness of client business mandates and short and long-range plans, and meet with clients to formulate quarterly, annual, and long-range sourcing strategies.
  • Maintain the Resource Planning Tool (RMT), identify areas of concern with clients, and formulate strategies to ensure that resources, timelines, and other inputs meet client requirements.
  • Ensure that clients, including senior management, are educated and understand GTAA and procurement policies, including sourcing strategies, selection and definition of specifications, assessment of bids, financial management strategies associated with procurement, and management of bidders' conferences.
  • Coordinate, mentor, and coach Sourcing Specialists and Coordinators, including allocating work and priorities, training, and monitoring, reviewing key inputs, and recommending approval of leave.
  • Ensure that procurement activity aligns with plans and strategies, authorizations, and follows industry and GTAA practices and policies.
  • Ensure the team has the tools (electronic and hardcopy) to perform work, identifying new and improvements to tools and processes to develop and implement tools and process changes.
  • Participate in or lead sourcing initiatives, ongoing and special projects, and meetings, analyze data, write, and present reports.
  • Deliver complex sourcing initiatives (RFx) primarily for the GTAA CapEx program with a construction and architecture/engineering focus, including chairing the evaluations process, negotiation of terms and conditions, and awarding of contracts, and investigating and acting as a second-level resource in the resolution of contractual problems with suppliers.
  • Ensure GTAA Branches have been included in the sourcing initiative process and make decisions as to whether draft contracts should be forwarded to Legal services for review in accordance with policy.
  • Ensure all records are maintained to meet industry and GTAA standards, working with auditors, and responding to questions and information needs.

Requirements:

  • A university degree plus relevant professional purchasing certification, or an equivalent combination of education and experience.
  • Minimum 5 years of procurement work experience in an environment of similar scope and complexity, preferably in delivering capital procurement.
  • Experience managing varied and sophisticated sourcing initiatives.
  • Enterprise Resource Planning (ERP) tool experience in large enterprises, especially Oracle preferred.
  • Experience planning and partnering with clients.
  • Experience leading and coaching people, preferably in a unionized environment.
  • Experience in supervising, mentoring, and coaching others.
  • Demonstrated experience working in a customer-centric environment.
  • Able to obtain and retain a Transportation Security Clearance.

Knowledge, Skills, and Abilities:

  • Expert knowledge of industry and GTAA procurement standards, policies, and practices to lead non-routine, high-profile, and other significant procurement activities.
  • Knowledge of GTAA client roles and mandates, immediate and long-range plans, financial planning processes, procurement approval and review processes to develop strategic quarterly, annual, and long-range procurement plans and to implement plans, including the consultation and consensus of strategies.
  • Ability to implement processes throughout the TAA to meet review and approval requirements and ensuring that all appropriate parties have been included.
  • Knowledge of various GTAA and industry tools, including databases, standard contract clauses, contract standards, and other industry-related aids to lead the sourcing process and meet documentation requirements.
  • Knowledge of special project planning and delivery techniques and practices to lead and coordinate the conduct of special projects.
  • Skill in communication, leadership, management, and execution of large, significant sourcing assignments.
  • Ability to identify unique problems in the sourcing of goods and services and the ability to develop creative solutions to resolve the problem in the best interest of the client.
  • Ability to build consensus of terms and conditions for large contracts.
  • Strong interpersonal skills are required to chair bidders' conferences, respond to questions and challenges, resolve differences between clients and contractors, proponents, and others, including in those situations with a significant dollar value under dispute.

What We Offer:

The GTAA is a federally regulated private sector. The Government of Canada has suspended mandatory vaccination requirements for federally regulated transportation sector workers. The GTAA continues to monitor government and health developments relating to COVID-19 and may re-introduce the Vaccination and proof of Vaccination requirements in the Policy at any time.

The GTAA is committed to Employment Equity and maintaining a diverse, equitable, and inclusive workplace where everyone can thrive.

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