HR Operations Support Specialist

4 weeks ago

Edmonton, Alberta, Canada NAIT Full time

To ensure your application is thoroughly reviewed and considered, please apply directly through our Careers site.

Note: This is a temporary position with the possibility of extension.

Note: This is a hybrid role with working hours predominantly from Monday to Friday, 8:00 am to 4:30 pm.

If you are a motivated team player with outstanding customer service abilities who enjoys engaging with others, NAIT's Human Resources Department is looking for a candidate like you.

This part-time role provides essential administrative support to the Human Resources Operations team. The ideal candidate will be an organized multitasker who values confidentiality, possesses a good sense of humor, and thrives in a dynamic office setting.

Key Responsibilities:

  • Respond professionally to customer inquiries via phone and in-person when covering for the receptionist.
  • Monitor the general HR Outlook mailbox and appropriately forward emails.
  • Process and distribute all incoming and outgoing office mail and couriers.
  • Provide partial coverage for HR Advisors.
  • Offer administrative assistance to HR and Payroll staff, including processing correspondence, ordering office supplies, and filing.
  • Maintain electronic employee records.
  • Process employee file requests from legal departments.
  • Update employee training records in PeopleSoft.
  • Track and process applications for employee dependent scholarships.
  • Update HR directories as personnel changes occur and refresh the NAIT Staff Portal.
  • Maintain an inventory tracking spreadsheet for office equipment.
  • Assist the HR Executive Assistant as needed.
  • Perform other tasks as assigned.

Skills & Abilities:

  • Excellent verbal and written communication skills are essential for effective interaction with clients and internal/external contacts.
  • Strong organizational capabilities.
  • A commitment to accuracy and efficiency, with keen attention to detail.
  • Intermediate skills in Microsoft Office and Adobe are required; experience with PeopleSoft is an asset.
  • Ability to handle distractions in a positive, courteous, and professional manner at all times.

Qualifications:

  • A minimum of 3 years' experience in an office environment, preferably within a Human Resources office or post-secondary institution.
  • Related post-secondary education is an asset.

Applicants with educational credentials obtained outside of Canada should have their qualifications evaluated by World Education Services or the International Qualifications Assessment Service (IQAS).

Remuneration: $44, $59,144.28 annually, plus a comprehensive benefits package.

About NAIT:

NAIT has been recognized as one of Alberta's Top Employers for 13 consecutive years. Our community makes a significant impact on the lives of students, staff, industry clients, and partners. NAIT's culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.

We prioritize the employee experience, offering benefits and unique perks that focus on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, we provide paid time off between Christmas and New Year's.

NAIT supports a flexible work environment, allowing staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.

NAIT is committed to fostering an environment that supports equity and cultivates inclusion through our Equity, Diversity, and Inclusion Strategy. We are proud partners of the Canadian Centre for Diversity and Inclusion and Pride at Work Canada. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any accommodations, please connect with us.

#LI-MO1 #LI-Hybrid

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