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Office Administration Specialist

3 months ago

Mississauga, Ontario, Canada X-Axis Solutions Full time
Position Overview

The Administrative Operations Coordinator plays a crucial role in ensuring the smooth functioning of office activities at X-Axis Solutions. This position requires a strong background in administrative management and a commitment to excellence.

Key Responsibilities
  • Administrative Procedure Implementation: Develop and introduce new office procedures to enhance efficiency.
  • Evaluation of Procedures: Assess and refine existing administrative processes to ensure optimal performance.
  • Team Coordination: Assign tasks to support staff and oversee their execution.
  • Work Prioritization: Set priorities for tasks and ensure adherence to established deadlines.
  • Administrative Activities: Manage the day-to-day administrative functions of the organization.
  • Office Services Coordination: Plan and organize services related to office operations, including supplies and maintenance.
  • Budget Preparation: Assist in the development of the operating budget and maintain financial controls.
  • Data Management: Compile data and generate reports, manuals, and correspondence as needed.
  • Staff Training: Provide training and support to new and existing staff members.
  • Conflict Resolution: Address and resolve any conflicts that arise within the office environment.
  • Budget Control: Monitor and manage budgetary expenditures effectively.
Technical Proficiencies
  • Proficient in MS Excel, MS Office, MS Outlook, MS PowerPoint, MS Windows, and MS Word.
Work Environment
  • Ability to thrive in a fast-paced setting.
  • Capable of working under pressure and meeting tight deadlines.
  • Strong attention to detail while managing a large workload.
Personal Attributes
  • Excellent interpersonal skills and communication abilities.
  • Demonstrated flexibility and organizational skills.
  • Reliable and able to multitask effectively.
  • Strong time management skills and a team-oriented mindset.
Experience Requirements
  • Minimum of 7 months experience in a similar role.
  • Permanent position with a commitment to ongoing professional development.
  • Work language: English
  • Expected working hours: 30 hours per week