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Clerical Support Specialist
3 months ago
Join Our Team at First Student Shared Services
About Us:
At First Student, we take pride in being a family of over 60,000 dedicated employees who ensure the safe transportation of more than 5 million students and passengers daily. Our brands include Transco, Total Transportation, Maggies Paratransit, and GVC II, all committed to safety and innovation through advanced training and technology in the transportation sector.
Position Overview:
The Administrative Assistant plays a vital role in supporting our operations by performing essential clerical and administrative tasks. This includes drafting correspondence, scheduling appointments, maintaining both paper and electronic files, processing department invoices, providing information to callers, and updating various reports.
Key Responsibilities:
- Assist with processes such as reconciliation, preparing expense reports, invoicing, and compiling the annual budget.
- Answer phone calls, provide information to callers, take messages, or transfer calls to the appropriate personnel.
- Establish and maintain filing systems for records, correspondence, and other materials, both in paper and electronic formats.
- Manage incoming mail and materials, preparing responses to routine correspondence.
- Complete and route forms in accordance with established company procedures.
- Organize conferences, meetings, and travel arrangements for office staff.
- Oversee department programs, projects, and processes.
- Order and manage office supplies.
- Produce copies of correspondence and other printed materials as needed.
- Support recruitment efforts by posting job openings internally and externally.
Qualifications:
- Less than 2 years of relevant experience.
- Proficiency in Microsoft Office, including Excel and PowerPoint.
- Strong written and verbal communication skills.
- Excellent organizational abilities and attention to detail.
- Professional demeanor suitable for a corporate environment.
- Capability to operate office equipment such as fax machines, copiers, and phone systems, along with computer applications for word processing and database management.
At First Student, we are committed to fostering a diverse workforce and encourage applications from all qualified individuals. We believe in creating an inclusive culture that supports growth for everyone. We are dedicated to providing reasonable accommodations throughout the hiring process for those who may require assistance.
