Accounts Payable Specialist
2 months ago
Niscon Inc. is seeking a highly organized and detail-oriented Accounts Payable Specialist to join our in-house accounting team. As an Accounts Payable Specialist, you will play a crucial role in managing the recording of vendor invoices and assisting with various accounting and reporting tasks.
Key Responsibilities- Process and record vendor invoices in a timely and accurate manner.
- Assist with reconciliations, account analysis, and financial reporting.
- Research and resolve accounts payable or accounts receivable issues with customers or vendors.
- Update and reconcile sub-ledger to the general ledger.
- Maintain cash applications, account reconciliations, and chargebacks.
- Communicate with Purchasing on vendor terms and conditions.
- Support Shipping/Receiving and collection of incoming and outgoing packing documents.
- Advise and communicate with Senior Accountant on vendor needs and demands.
- Participate in accurate disbursement of expenses and labor reports to specific projects.
- Complete payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
- Reconcile processed work by verifying entries and comparing system reports to balances.
- Charge expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
- Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling, and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
- Ensure credit is received for outstanding memos.
- Issue stop-payments or purchase order amendments.
- Pays employees by receiving and verifying expense reports and requests for advances.
- Maintain accounting ledgers by verifying and posting account transactions.
- Verify vendor accounts by reconciling monthly statements and related transactions.
- Maintain historical records by scanning and filing documents.
- Disburses petty cash by recording entry and verifying documentation.
- Reports sales taxes by calculating requirements on paid invoices.
- Protects organization's value by keeping information confidential.
- Updates job knowledge by participating in educational opportunities.
- Accomplishes accounting and organization mission by completing related results as needed.
- Demonstrated ability to develop and foster positive relationships, both internally and externally.
- Highly organized with well-developed time-management skills and processes for managing multiple priorities.
- Excellent written and verbal communication skills, ability to present complex technical information in a clear and concise manner to a variety of audiences, including non-technical.
- An analytical and strong binary arithmetic mind.
- Rigorous in approach to all tasks with a sense of responsibility and organization.
- Experienced with Sage50 Accounting Software.
- Advanced Excel Skills.
- Proficient in Microsoft Office programs (Outlook, Teams, SharePoint, Word, and Excel).
- High school diploma, GED, or equivalent required.
- Bachelor's degree in accounting, finance, or related field a plus.
English (en-US)
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