Payroll Representative

1 week ago

Aurora, Ontario, Canada York Region District School Board Full time
Job Summary

We are seeking a highly skilled Payroll Representative to join our team at the York Region District School Board. As a Payroll Representative, you will be responsible for the verification, processing, and analysis of payroll information in compliance with related legislation, payroll guidelines, and Board policies and procedures.

Key Responsibilities
  • Accurately process all authorized payroll transactions according to pay schedules and due dates.
  • Understand and apply current salary rates, collective agreements, and upgrades to payroll systems in compliance with federal and provincial legislation, internal controls, and audit requirements.
  • Maintain and update the Human Resource Information System (HRIS) payroll database in partnership with Human Resource Services.
  • Update employee banking, tax credit amounts, and all other deduction information.
  • Coordinate and verify incoming payroll data, schedule payroll file updates, analyze and resolve error conditions, schedule, prepare, and balance payroll processes and online manual cheques.
  • Review, analyze, and assign appropriate pay codes. Verify pay rate and deductions. Calculate retroactive adjustments using system information and spreadsheets. Collect overpayments from employees or process retroactive payments as required.
  • Research and resolve any discrepancies on manual timesheets and attendance reporting system. Administer employee and source deductions; reconcile to payroll reports and general ledger.
  • Respond to inquiries from pension boards, benefit carriers, government agencies, banks, federations, unions, other YRDSB departments, and provide direction and guidance to Board employees ensuring confidentiality.
  • Process web-based Records of Employment with Service Canada. Prepare and file annual reports for pension boards, ensure the accuracy of system-produced T4s and T4As, and calculate and amend prior year T4s as required when changes are processed.
  • Update rate changes in the supporting spreadsheets in order to calculate and prepare remittances for benefit carriers, unions, government agencies, pension boards, and other payees as per due dates.
  • Run, verify, reconcile, and distribute various payroll reports such as federation fee reports, benefit reports, credit union reports, pension reports, etc.
  • Calculate, process, and report data of all changes relating to new hires, leaves of absence, retirements, terminations, disabilities, deaths, retro payments, strike days, and vacation payments. Process online 143 forms for OMERS and ensure TPP payroll-based reporting and manual updates to the TPP "TIM" system are accurate.
  • Provide support, cross-training, and assistance to other payroll staff as required. Maintain an up-to-date process binder for tasks assigned.
  • Receive, verify, and prepare for deposit cheques from the Board's LTIP carrier and pension boards and ensure the amounts are properly reflected in employees' YRDSB and pension board records.
  • Work as an active member of the Payroll Services team.
  • Attend meetings as required.
  • Attend professional development sessions/training as required.
  • Perform other duties as assigned.
Requirements
  • Secondary School Graduation Diploma with up to one year of post-secondary education in a business or payroll-related discipline is required.
  • Minimum two years related experience is required.
  • A good working knowledge of Microsoft Office Suite and current Board-approved/implemented software is required.
  • Excellent keyboarding skills and proficient use of office equipment is required. Proficient verbal and written communications and interpersonal skills are required.
Equity, Diversity, and Inclusion Statement

The York Region District School Board (YRDSB) believes in giving each and every applicant an equal opportunity to succeed on their own merit and we strive to hire staff that reflect and support the diverse perspectives, experiences, and needs of students and communities. We remain committed to upholding the values of equity, diversity, and inclusion in our living, learning, and work environments. We know that diversity underpins excellence, and that we all share responsibility for creating an equitable, diverse, and inclusive Board-community.

Therefore, in pursuit of the Board's values, we seek members who will work respectfully and constructively with differences and across the organizational hierarchy in actualizing the Board's priorities, goals, and principles outlined in the Director's Action Plan. Candidates who have strong racial literacy practices and a commitment to dismantling anti-racism, anti-oppression, and creating identity-affirming spaces, in order to intentionally disrupt racist and hateful acts.

We actively encourage applications from members of groups with historical and/or current barriers to sovereignty, equity, including, but not limited to:

First Nations, Métis, and Inuit peoples, and all other Indigenous peoples;

African, Black, and Black Caribbean peoples (in alignment with Anti-Black Racism Strategy);

South Asian, East Asian, Southeast Asian, Middle East/West Asian, Latino/Hispanic (in alignment with YRDSB Workforce Census to address disproportionalities identified).

Members of groups that commonly experience discrimination due to race, ancestry, colour, religion, and/or spiritual beliefs, or place of origin;

Persons with visible and/or invisible (physical and/or mental) disabilities;

Persons who identify as women;

Persons of marginalized sexual orientations, gender identities, and gender expressions.

At YRDSB, we recognize that many of these identities intersect and therefore, equity, diversity, and inclusion can be complex. We value and respect the contributions that each person brings to enriching the Board and are committed to ensuring full and equal participation for all in the communities that we serve.

Accessibility and Accommodation Statement

We also recognize the duty to accommodate and foster a culture of inclusion. Consistent with the principles of dignity, individualization, and inclusion, we will make any appropriate accommodation based on any of the protected grounds in the Human Rights Code to support candidate participation in the hiring process. When contacted, candidates will be provided with an overview of the various elements of the hiring process, such as skills assessments, written practicum, presentation, interview, etc. If an accommodation is required, requests can be made in advance of any stage of the recruitment process. All information received relating to a candidate's required accommodation will be addressed confidentially by the Recruitment and Retention Team. Please make this request to or a member of the Recruitment Team. If this position is a school-based LTO/Contract Teaching position, please email the Principal directly to request the accommodation to be made at the school in collaboration with Human Resource Services, Disability Management Team.

Important Note for YRDSB Employees: If you have a current accommodation in place through Disability Management, please inform your Disability Management Case Manager to ensure that your accommodation needs can be met in the new role that you are pursuing. If invited to participate in the hiring process, and you are unable to perform the essential/bona fide requirements (e.g., physical, cognitive requirements), please notify the Recruitment Team by emailing to review next steps (in the email please reference the job title you are applying to).

Important Information for CUPE 1734 Members:

LA.11.7 Those twelve (12) month employees filling vacancies as a result of their applying to a job posting are to remain twelve (12) months at their position. Ten (10) month employees are to remain in their position until the end of the school year. This requirement can be waived with permission from the Superintendent responsible for Human Resource Services. This does not prevent employees from applying for a position or from applying for a promotion during the twelve (12) month period.

As a condition of employment, successful candidates will be required to submit a current original Police Vulnerable Sector Check (PVSC) from the police jurisdiction in which they reside or an Enhanced Police Information Check (EPIC) through Sterling Backcheck prior to commencing employment with the Board. The PVSC and EPIC documents are only valid if issued within the last six months. Candidates are not advised to obtain this document prior to an offer of employment. Should you go through the EPIC process, it is the candidates' responsibility to download the results and provide a PDF copy to the Board upon instruction. Should you go through the PVSC process, it is the candidates' responsibility to provide the results to the Board upon instruction.

On-line applications are collected centrally at the Education Centre - Aurora and are monitored by Human Resource Services. All applications will be screened based on the required education, experience, and qualifications as noted in the posting and job description and as reflected in the application. Only those candidates meeting these criteria will be eligible to participate in the selection process and only qualified candidates will be contacted.

The personnel file of all internal applicants will be reviewed as part of the selection process.

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