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Strategic Alumni Engagement Specialist

2 months ago

Toronto, Ontario, Canada University of Toronto Full time

About the Role:

The University of Toronto's Temerty Faculty of Medicine is seeking a highly skilled and experienced Alumni Relations and Communications Coordinator to join our Advancement Office. As a key member of our team, you will play a critical role in executing in-person and virtual alumni relations events that enhance alumni affinity to the Temerty Faculty of Medicine and its academic units.

Key Responsibilities:

  • Act as a key contact to internal and external stakeholders, disseminating event-related information and supporting departmental alumni relations communications by monitoring requests for departmental communications, reviewing and editing materials
  • Determine logistical details and activities for events and/or programming, and coordinate event schedules
  • Determine and coordinate the logistics required for the implementation of communication initiatives, including receiving requests, pulling recipient lists from U of T's constituent database, editing content and facilitating approvals
  • Assess client needs and make recommendations on event logistics and communications needs; Liaise with clients and vendors to resolve minor complaints and address issues
  • Conduct post-event evaluation, feedback, analysis and recommendations for changes; generate reports and maintain information on digital platforms
  • Perform financial responsibilities by making minor purchases and collaborating on cost estimates

Requirements:

  • Bachelor's Degree or acceptable combination of equivalent experience
  • Minimum three years of related experience in a combination of coordinating events, communication, and outreach activities
  • Demonstrated experience coordinating logistics for in-person and virtual events
  • Demonstrated experience with enterprise video communication platforms (e.g. Zoom, MS Teams)
  • Demonstrated experience maintaining and amplifying information on digital platforms in a professional setting
  • Demonstrated experience conducting post-event evaluations and analysis, and generating reports
  • Experience coordinating meeting schedules, agendas, materials, action and follow-up items
  • Excellent computer skills; advanced proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with online registration software (Eventbrite)
  • Familiarity setting up audio/video equipment
  • Ability to work effectively individually and within a team environment while coordinating tasks and events showing creativity, initiative and strong judgement
  • Exceptional decision making, problem solving and time management skills as well as excellent attention to detail
  • Strong organizational skills including the ability to balance competing priorities and work under pressure to specific deadlines
  • Excellent interpersonal and communication skills, including verbal and written
  • Professional demeanor with a strong customer service orientation
  • Demonstrated tact and discretion with ability to maintain confidentiality

Assets (Nonessential):

  • Experience with alumni engagement events and communications

About the University of Toronto:

The University of Toronto is a global leader in research and education, with a strong commitment to excellence and impact. Our Temerty Faculty of Medicine is a world-renowned institution, with a rich history of innovation and discovery. As a member of our team, you will have the opportunity to work with talented individuals who share your passion for making a difference in the world.

What We Offer:

  • A dynamic and supportive work environment
  • Opportunities for professional growth and development
  • A competitive salary and benefits package
  • A chance to make a meaningful contribution to the University of Toronto's mission

How to Apply:

Interested candidates should submit their application, including a cover letter and resume, to Sharon Hung. We thank all applicants for their interest; however, only those selected for an interview will be contacted.