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Office Administration Specialist

3 months ago

Niagara Falls, Ontario, Canada Amity Migration and Naturalization Inc. Full time
Position Overview

The Administrative Operations Coordinator plays a crucial role in ensuring the smooth functioning of office activities within our organization.

Qualifications
  • Education: Completion of secondary (high) school graduation certificate is required.
  • Experience: Candidates should have between 1 to 7 months of relevant experience.
Key Responsibilities
  • Facilitate the flow of information among team members.
  • Manage and oversee daily operational activities.
  • Assess and improve daily operational processes.
  • Plan and organize the day-to-day operations effectively.
  • Develop and enforce policies and procedures.
  • Document and prepare minutes for meetings, seminars, and conferences.
  • Establish and maintain office procedures and routines.
  • Supervise the classification and evaluation of job roles.
  • Coordinate and confirm appointments.
  • Handle telephone communications and relay messages appropriately.
  • Respond to electronic inquiries efficiently.
  • Guide the development of effective communication strategies.
  • Gather and compile data, statistics, and relevant information.
  • Oversee the preparation and distribution of reports.
  • Manage the ordering of office supplies and maintain inventory levels.
  • Supervise payroll processes.
  • Deliver exceptional customer service.
Work Environment

This position is situated within a consulting firm, providing a dynamic and collaborative work atmosphere.

Work Schedule
  • Expected working hours are between 30 to 40 hours per week.
  • This is a permanent position.
  • The primary language of communication is English.