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Office Coordinator

3 months ago

Hamilton, Ontario, Canada Tabreed Thermal Control Limited Full time
Position Overview

We are seeking a dedicated Administrative Assistant to enhance our operational efficiency at Tabreed Thermal Control Limited. This role requires a strong educational background and extensive experience in administrative functions.

Qualifications
  • Education: Completion of a college, CEGEP, or other non-university certificate or diploma program lasting between 3 months to less than 1 year.
  • Experience: A minimum of 5 years in a relevant administrative role or equivalent experience.
Key Responsibilities
  • Facilitate effective communication within the team.
  • Develop and enforce office policies and procedures.
  • Establish and manage daily office routines.
  • Design and execute recruitment strategies.
  • Organize and confirm appointments.
  • Oversee contract management.
  • Handle telephone communications and relay messages efficiently.
  • Respond to electronic inquiries promptly.
  • Gather and compile data, statistics, and other relevant information.
  • Supervise the preparation of reports.
  • Manage payroll administration tasks.
  • Deliver exceptional customer service.
  • Perform essential bookkeeping duties.
  • Plan, organize, direct, control, and assess daily operations.
Supervisory Responsibilities

Responsible for overseeing a team of 3-4 individuals.

Technical Proficiency
  • Proficient in Google Docs, Jira, MS Excel, MS Windows, MS Word, and Social Media platforms.
  • Familiarity with accounting software and Google Drive.
Areas of Expertise
  • Purchasing, procurement, and contract management.
  • Human resources and immigration processes.
Specialization Areas
  • Reports and records management.
  • Contract administration.
  • Invoice processing.
  • Project management and accounting.
  • Payroll services.
Work Environment
  • Ability to work under pressure while maintaining attention to detail.
Personal Attributes
  • Strong multitasking abilities.
  • Exceptional oral and written communication skills.
  • Highly organized with effective time management skills.
Benefits
  • Comprehensive dental plan.
  • Permanent position with a work schedule of 40 to 44 hours per week.
  • Work language: English or French.