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Support Services Manager

2 months ago

Nisku, Alberta, Canada FRANKS SANDBLASTING & PAINTING Full time
Job Summary

FRANKS SANDBLASTING & PAINTING is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our business.

Key Responsibilities
  • Event Planning: Coordinate and arrange seminars, conferences, and other events to support our business objectives.
  • Team Supervision: Supervise and support other team members to ensure they have the resources and guidance needed to succeed.
  • Policies and Procedures: Develop and implement policies and procedures to ensure compliance with company standards.
  • Meeting Support: Record and prepare minutes of meetings, seminars, and conferences to ensure accurate documentation.
  • Scheduling: Schedule and confirm appointments, meetings, and events to ensure timely and efficient use of resources.
  • Contract Management: Manage contracts and agreements to ensure compliance with company policies.
  • Communication: Answer telephone calls, relay messages, and respond to electronic inquiries to provide excellent customer service.
  • Data Analysis: Oversee the analysis of employee data and information to inform business decisions.
  • Reporting: Compile data, statistics, and other information to support business reporting and decision-making.
  • Inventory Management: Order office supplies and maintain inventory to ensure efficient operations.
  • Staff Support: Organize staff consultation and grievance procedures to ensure a positive and supportive work environment.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations to support business needs.
  • Customer Service: Greet people, direct them to contacts or service areas, and provide excellent customer service to ensure a positive experience.
  • Information Management: Set up and maintain manual and computerized information filing systems to ensure accurate and efficient access to information.
  • Correspondence: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
  • Project Management: Assign, coordinate, and review projects and programs to ensure successful outcomes.
  • Operations Management: Plan, organize, direct, control, and evaluate daily operations to ensure efficient and effective use of resources.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 to less than 7 months of experience in an administrative role.