Office Coordinator

2 months ago

Richmond Hill, Ontario, Canada Victoria Education Centre Inc Full time
About the Role

We are seeking a highly organized and detail-oriented individual to join our team at Victoria Education Centre Inc as a Secretary-Clerk. This is a permanent position, working 30 to 40 hours per week.

Key Responsibilities
  • Budget Management: Plan and control budget and expenditures to ensure efficient use of resources.
  • Policies and Procedures: Establish and implement policies and procedures to maintain a smooth office environment.
  • Office Operations: Determine and establish office procedures and routines to optimize productivity.
  • Scheduling: Schedule and confirm appointments to ensure timely meetings and events.
  • Communication: Answer telephone and relay telephone calls and messages, as well as respond to electronic enquiries in a timely and professional manner.
  • Data Management: Compile data, statistics, and other information to support decision-making.
  • Reporting: Oversee the preparation of reports to provide insights and recommendations.
  • Supply Management: Order office supplies and maintain inventory to ensure a well-stocked office.
  • Information Management: Set up and maintain manual and computerized information filing systems to ensure easy access to information.
  • Documentation: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
  • Data Entry: Perform data entry tasks to maintain accurate records.
  • Digital Database Management: Maintain and manage digital databases to support business operations.Computer and Technology Skills
    • Microsoft Office: Proficient in MS Office to perform various tasks and duties.
    Personal Qualities
    • Multitasking: Ability to multitask and prioritize tasks to meet deadlines.
    • Communication: Excellent oral communication skills to effectively interact with colleagues and clients.
    • Flexibility: Flexibility to adapt to changing priorities and deadlines.
    • Organization: Organized and able to maintain a high level of productivity.
    • Teamwork: Team player with a client-focused approach.
    • Reliability: Reliable and able to maintain confidentiality when necessary.
    • Time Management: Effective time management skills to meet deadlines and priorities.
    • Work Term: Permanent position with a regular schedule.
    • Work Language: English language proficiency required.
    • Hours: 30 to 40 hours per week.

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