Executive Secretary

3 weeks ago

Regina, Saskatchewan, Canada Passion Salon and Spa Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Secretary to join our team at Passion Salon and Spa. As an Administrative Secretary, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Arrange and coordinate seminars, conferences, and other events to support the growth and development of our team.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences to ensure accurate documentation and follow-up actions.
  • Office Procedures: Determine and establish office procedures and routines to optimize efficiency and productivity.
  • Scheduling: Schedule and confirm appointments, meetings, and events to ensure seamless coordination.
  • Customer Service: Provide exceptional customer service to our clients, responding to their inquiries and resolving any issues in a timely and professional manner.
  • Information Management: Set up and maintain manual and computerized information filing systems to ensure accurate and up-to-date records.
  • Cross-Cultural Training: Provide diversity and cross-cultural trainings to create a welcoming work environment for newcomers and refugees.
  • Cultural Competency: Provide cultural competency training and awareness training to all employees to create a welcoming work environment for Indigenous workers.
Requirements
  • Education: College, CEGEP, or other non-university certificate or diploma from a program of 3 months to less than 1 year.
  • Experience: 1 to less than 7 months of experience in an administrative role.
  • Language: English.
  • Work Hours: 30 to 40 hours per week.

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