Administrative Assistant, Global Banking and Markets
3 weeks ago
Requisition ID: [REDACTED]
At Scotiabank, we're committed to helping our customers, their families, and their communities achieve success through a broad range of advice, products, and services.
Key Responsibilities:- Provide high-quality administrative support to the Corporate and Investment Banking team within Scotiabank's Global Banking & Markets Division (GBM) in Canada.
- Ensure all activities are in compliance with governing regulations, internal policies, and procedures.
- Establish sound business relationships by providing courteous and efficient assistance to both internal and external clients.
- Champion a high-performance environment and contribute to an inclusive work environment.
- Assume ad hoc projects as they arise in support of management, including the gathering and compiling of data from various sources for weekly meetings, organizing and managing logistics for client events, researching and tracking key client dates, and ensuring team attendance.
- Draft and/or review communications for distribution to executive-level management.
- Coordinate team schedules and arrange client meetings as requested.
- Arrange and coordinate travel, including international travel, schedules, and follow-up on reservations and itineraries.
- Prepare and submit expense reports for approval and payment, ensuring timely completion and proper client coding.
- Assist with maintenance of client-related data, update client call reports, and organize client files and materials.
- Answer and screen telephone calls on a multi-line system, arranging conference calls and videoconferencing.
- Support the onboarding and offboarding of new/terminated employees, coordinating with HR, Technology, and Facilities.
- Act as an alternate resource/backup for other Administrative Assistants during lunch hours, breaks, end of day, illness, and other absences.
- Work Permit
At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone.
If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know.
Candidates must apply directly online to be considered for this role.
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